Personnel Technician Unit Program Coordinator

Type: Full Time

Location: Shaw AFB, SC

Overtime Exempt: No

Reports To: ARMADA HQ

Security Clearance Required: Active Top Secret

*********************CONTINGENT UPON AWARD**********************

The Personnel Technician/Unit Program Coordinator assists with the preparation, maintenance, and deposition of required administrative reports and other correspondence. The Personnel Technician/Unit Program Coordinator assists commander/director in accomplishing all necessary internal operations to include administrative training, security, development, and implementation of organizational operating instructions and regulations of personnel related programs.

Duties & Responsibilities:

Personnel Technician - Unit Program Coordinator.

• Serve as POC for all newly assigned personnel; orient them regarding the basic functions of the organization, introduce them to key personnel, and schedule initial training/orientation requirements.
• Disseminate information concerning new or changed procedures/regulations.
• Assist with determining and meeting administrative needs based on administrative support program requirements.
• Instruct others on changes in administrative policies and procedures.
• Identify and implement processes, which can be improved or made more efficient through application of automated technology or other methods.
• Train, orient, direct, and oversee the duties and work products of Directorate POCs.
• Assist staff with setting suspense's and/or prioritizing work for all staff personnel to support the commander/director.
• Assist with conducting reviews and briefings on all facets of management functions with recommended courses of action for resolving problems.
• Assist with ensuring unit programs comply with regulations, laws, policies, and squadron commander directives.
• Assist with managing programs to include task management, Government Travel Card (GTC) program, leave program, drug demand reduction program, health care program, fitness program, safety program, Information Technology Asset Management Automatic Data Processing Equipment (ITAM ADPE) accounts, Unit Deployment Manager (UDM) (to include AEF Reporting Tool (ART) and Status of Resources and Training Systems (SORTS) programs), special awards and trophies, security program, supply program, records management, Individualized Newcomer Treatment and Orientation (INTRO) program, Defense Travel System (DTS) administration, training program, emergency management program, and self-inspection program.
• Advise the commander/director on policies and execute directives through the establishment of procedures for associated programs.
• Assist with ensuring assigned members are aware of individual requirements established by law and/or policy.
• Monitor trends of programs and advise commander of their current Evaluation ratings.
• Attend required training, meetings, and functions as related to the prescribed unit.
• Assist the commander/director in the performance of administrative functions associated with the supervision of military and civilian employees (i.e., coordinating personnel assignments, promotions, and performance evaluation products, etc.).
• Assist with providing evaluations and validation of manpower requirements and participant qualifications for operational/contingency planning and exercises.
• Monitor personnel action requests, track personnel, manpower, and training transactions as documentation flows through the squadron and provide status reports to management.
• Monitor the timeliness, accuracy, and transmittal of performance reports IAW established guidelines.
• Coordinate with appropriate offices and resolve conflicts affecting organizational positions.
• Assist with developing, establishing, updating, and maintaining office procedures and record/file of various types to ensure effective and efficient operation of the office.
• Provide advice and guidance to staff in the organization of administrative, clerical, and procedural requirements.
• Assist other clerical staff in locating and selecting the appropriate guidelines, references, and procedures for application to specific cases.
• Update tracker or suspense files for unclassified documents as required.
• Assist project officer in making arrangements for command sponsored events ensuring proper protocol is followed.
• Other duties as assigned.

Knowledge, Skills, and Abilities (KSAs):

• Ability to multi-task, pay close attention to detail, stay alert and focused, and coordinate and manage electronic security equipment.
• Ability to use computer software applications including, but not limited to Microsoft Word, Excel, PowerPoint, databases, and email.
• Possess excellent organizational and file management skills and the ability to plan and execute administrative work with little supervision.
• Possess excellent oral and written communication skills.
• Ability to work independently with little or no supervision.
• Possess excellent typing abilities and the skill to prepare documents accurately with minimal errors.
• Ability to professionally interact with customers, colleagues, and command members at all levels; and to foster positive business relationships.

Minimum General Experience and Education:

• High School Diploma or equivalent.
• Minimum of 6 years' experience working military personnel requirements.
• Minimum of 4 years' experience in Microsoft Office applications/email.

Disclaimer:

The above information has been designed to indicate the general nature and level of work to be performed. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of the contractor assigned to this position. Applying: If you feel you have the knowledge, skills and abilities for this position visit our careers page at www.armadausa.com.

Special Notes: Relocation is not available for these jobs.

ARMADA provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state, and local laws. ARMADA complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.