Staff Accountant (Bond Brothers Inc)

Position Summary

The Staff Accountant supports corporate accounting through daily cash management, employee expense processing, vendor maintenance, and month-end close activities. The position prepares journal entries, reconciles balance sheet accounts, and supports financial and operational reporting. Working with Accounting, Payroll, Accounts Payable, and HR, the Staff Accountant resolves discrepancies, maintains accurate supporting documentation, and follows established internal controls.

Key Responsibilities

Daily Cash Management and Transaction Processing

• Record and apply cash receipts, including checks and ACH payments, prepare deposits and investigate unapplied or unallocated cash.
• Monitor and reconcile daily cash activities, prepare daily cash reports, and escalate unusual transactions or missing deposits
• Review and process employee expense reimbursements for proper coding, supporting documentation, and required approvals.
• Set up and maintain suppliers, subcontractors, and customer records; validate onboarding documentation for accuracy and compliance.
• Prepare and upload positive pay and EFT files in banking systems in accordance with assigned access rights, approval requirements, and segregation of duties.

Month End Close and General Ledger

• Prepare recurring and nonrecurring journal entries, including rebates, fuel, allocations, corporate insurance reclassifications, and employee benefit adjustments.
• Reconcile assigned general ledger accounts, maintain supporting schedules, and investigate and resolve discrepancies.
• Reconcile payroll bank accounts using bank statements and payroll reports; coordinate follow-up on outstanding and uncashed checks.
• Reconcile intercompany accounts payable and receivable, investigate differences, and prepare reclassification entries.
• Complete assigned close activities within established deadlines and maintain organized documentation for review.

Payroll and Employee Benefits Support

• Partner with HR and Payroll to review benefit invoices, reconcile benefit accounts, and calculate required catch-up adjustments.
• Prepare benefit reclassifications and proposed employee-related write-offs following terminations, subject to review and approval.
• Prepare and review vacation, sick, and holiday reports for completeness and accuracy; investigate exceptions with HR and Payroll.
• Assist with 401(k) contribution limit and related plan checks using established procedures; escalate exceptions to Payroll and accounting leadership.

Reporting and Accounting Support

• Prepare monthly financial dashboards, accounts receivable aging reports, new job listings, and other assigned reports.
• Compile labor hour reports by state, job, and employee to support risk management and insurance reporting.
• Update the G&A salary planning workbook and provide supporting data for budgeting and forecasting.
• Prepare ad hoc financial and accounting reports as requested, and assist with internal and external audits, including preparing supporting schedules and gathering documentation.

Qualifications

• Bachelor's degree in accounting, Finance, or related field (or in progress)
• 2-4 years of accounting or finance experience preferred
• Working knowledge of generally accepted accounting principles and internal controls.
• Experience with accounting software (e.g., COINS or similar ERP systems) is a plus
• Strong Microsoft Excel skills, including lookups, pivot tables, formulas, and working with imported data.

Skills & Competencies:

• Strong attention to detail and accuracy
• Organizational and time management skills
• Ability to handle multiple tasks and meet deadlines
• Analytical and problem-solving skills
• Effective written and verbal communication
• Ability to work independently and as part of a team

• Discretion in handling confidential employee, banking, and financial information.

BENEFITS

• BOND offers a comprehensive benefits package that includes medical, dental, and vision insurance, a 401(k) retirement plan with company contribution, paid time off including vacation, sick leave, and holidays, employer-paid life and disability insurance, and access to additional voluntary benefits.
• The expected salary range for this role is $65,000 to $82,000 per year. Actual compensation may vary based on experience, skills, and qualifications.