Recruiting Coordinator I

Join the HJF Team!

HJF is seeking a Recruiting Coordinator to provide administrative and operational support to the Recruiting Department throughout the hiring and onboarding process. The Recruiting Coordinator works under the direction of the Director of Talent Acquisition.

The Henry M. Jackson Foundation for the Advancement of Military Medicine (HJF) is a nonprofit organization dedicated to advancing military medicine. We serve military, medical, academic and government clients by administering, managing and supporting preeminent scientific programs that benefit members of the armed forces and civilians alike. Since its founding in 1983, HJF has served as a vital link between the military medical community and its federal and private partners. HJF's support and administrative capabilities allow military medical researchers and clinicians to maintain their scientific focus and accomplish their research goals.

• Coordinates interview scheduling: including coordinating availability, sending calendar invitations, and communicating scheduling changes.
• Coordinates the candidate reference-check process: including initiating reference requests, monitoring completion, following up as needed, and providing completed results to the appropriate recruiter.
• Supports pre-employment and onboarding activities: including initiating and monitoring background checks, communicating status updates, maintaining required documentation, and providing administrative support for the credentialing process.
• Monitors the HJF Careers inbox and responds to candidate and applicant inquiries in a timely and professional manner, escalating questions to the appropriate Recruitment Team member when necessary.
• Coordinates third-party job advertising: posting approved vacancies to external job boards and advertising sources and helping ensure postings are accurate and current.
• Maintains Recruitment Team spreadsheets, trackers, and other internal records to support interview scheduling, pre-employment activities, recruiting operations, reporting, and workflow management.
• Provides general administrative and operational support to the Recruitment Team.
• Performs other duties and responsibilities as assigned or directed by the supervisor.

Education and Experience

• High School diploma or GED.
• Minimum of 0-2 years experience required.

Required Knowledge, Skills and Abilities

• Strong organizational and time-management skills with the ability to manage multiple priorities, deadlines, and scheduling requests simultaneously.
• Strong written and verbal communication skills with the ability to communicate professionally with candidates, hiring managers, recruiters, and external partners.
• Ability to work collaboratively in a fast-paced recruiting environment and adapt to changing priorities.
• Demonstrated attention to detail and problem solving skills.
• Ability to provide a high level of customer service and candidate support throughout the recruitment and onboarding process.
• Proficiency with Microsoft Office 365, particularly Excel, Teams, and Word.
• Ability to handle confidential and sensitive candidate and employee information with appropriate discretion.

Physical Capabilities

• Ability to stand or sit at a computer for prolonged periods.

Work Environment

• This position will take place primarily in an office setting.

Compensation

• The hourly pay range for this position is $22.16-$28.00. Actual hourly pay will be determined based on experience, education, etc.

Benefits

• HJF offers a comprehensive suite of benefits focused on your health and well-being, from medical, dental, and vision coverage to health savings and retirement plans, and more.

Employment with HJF is contingent upon successful completion of a background check, which may include, but is not limited to, contacting your professional references, verification of previous employment, education and credentials, a criminal background check, and a department of motor vehicle (DMV) check if applicable. Any qualifications to be considered as equivalents, in lieu of stated minimums, require the prior approval of the Chief Human Resources Officer.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)

Any qualifications to be considered as equivalents, in lieu of stated minimums, require the prior approval of the Chief Human Resources Officer.