Specialist, Breast Screening Program

Job Title: Specialist

Location: Main Hospital - New Brunswick

Department Name: Plum St. Imaging

Req #: 0000272294

Status: Hourly

Shift: Day

Pay Range: $21.48 - $25.78 per hour

Pay Transparency:

The above reflects the anticipated hourly wage range for this position if hired to work in New Jersey.

The compensation offered to the candidate selected for the position will depend on several factors, including the candidate's educational background, skills and professional experience.

Setting the Stage

RWJBarnabas Health is seeking an organized, detail-oriented Specialist to support the administrative and operational workflows of our mammography services.

In this role, you'll play an important part in coordinating breast imaging appointments, managing patient follow-up, maintaining accurate documentation, and supporting compliance with regulatory requirements. Working closely with radiologists, referring physicians, scheduling teams, and other healthcare professionals, you'll help ensure patients receive timely communication and continuity of care throughout the breast screening process.

A Typical Day

As a Specialist, Breast Screening Program, you may:

• Coordinate administrative and clerical functions supporting mammography screening, diagnostic imaging, and patient follow-up workflows
• Monitor BI-RADS quality assurance processes, radiology/pathology information, and imaging reports to ensure timely completion and appropriate follow-up
• Track patients who are due or overdue for recommended imaging and coordinate necessary follow-up activities
• Monitor outstanding examinations and reports, escalating delays and coordinating resolution as appropriate
• Request, receive, and import outside breast imaging studies to support timely interpretation and reporting
• Coordinate with scheduling teams to ensure necessary prior imaging is available before appointments and reporting
• Prepare, mail, and fax patient letters and imaging reports to referring physicians and patients in accordance with applicable FDA/MQSA guidelines
• Monitor STAT and priority reports to support timely transcription and necessary addendum tracking
• Provide EPIC workflow support, including managing workqueues related to reporting, billing, scheduling, and patient follow-up
• Schedule imaging examinations using Radiology Information System applications, ensuring accurate clinical information, medical histories, and appropriate examination protocols
• Register and pre-register patients, maintaining accurate demographic and insurance information in EPIC
• Verify insurance information, eligibility, and applicable patient copayments
• Respond to incoming scheduling calls, coordinate outgoing communications, and relay information to patients, physician offices, and internal departments
• Maintain accurate records and documentation while supporting regulatory compliance and departmental quality standards

This Role Might Be For You If...

• You're highly organized and comfortable managing complex administrative workflows in a healthcare environment
• You understand the importance of timely imaging results, accurate documentation, and appropriate patient follow-up
• You have experience coordinating multiple priorities while maintaining strong attention to detail
• You're comfortable working with electronic health records, scheduling systems, and patient tracking processes
• You have experience managing projects, monitoring deadlines, and ensuring tasks are completed accurately
• You communicate effectively with patients, physicians, radiology teams, and other healthcare professionals
• You understand the importance of patient confidentiality, regulatory compliance, and accurate medical documentation
• You're proactive in identifying outstanding tasks and coordinating follow-up to prevent delays in patient care
• You demonstrate compassion, professionalism, and cultural sensitivity when interacting with patients from diverse backgrounds

To Be Considered

Required qualifications:

• High School Diploma or equivalent
• Associate degree
• Minimum of five years of office experience
• Demonstrated prior project management experience
• Ability to manage highly complex patient cases within regulatory and compliance standards

Preferred qualifications:

• Bachelor's degree
• Previous office experience within a medical setting is strongly preferred

Candidates should also demonstrate strong organizational, communication, computer, and problem-solving skills, with the ability to manage detailed administrative workflows and maintain accurate patient information.

Why RWJBarnabas Health?

At RWJBarnabas Health, we recognize that timely breast screening, accurate results, and coordinated follow-up are essential components of high-quality, patient-centered care. As a Specialist, you'll have the opportunity to support the processes that help patients navigate breast imaging services while working alongside a collaborative team of healthcare professionals committed to excellence.

RWJBarnabas Health is dedicated to providing exceptional care to the communities we serve while fostering an environment where employees can grow professionally, collaborate across disciplines, and make a meaningful impact.