ADMIN OFCR 2 CX

Job Description

The Research Administrative Coordinator will provide comprehensive administrative and operational coordination for large, multi-site NIH-funded observational studies and for clinical trials within the AD and FTD Clinical Trials Research Program. Working within established University, departmental, research, financial, and administrative policies and procedures, the incumbent independently coordinates a variety of ongoing administrative functions of moderate scope and complexity and exercises judgment in determining appropriate action within defined guidelines. In this position, you will play a pivotal role in ensuring efficient day-to-day operations within our organization.

The primary responsibilities will revolve around providing administrative support and facilitating smooth communication internally and externally to ensure the successful mangement of these programs. Responsibilities include complex calendaring and meeting coordination; program communications and documentation; procurement, invoice, and reimbursement administration; travel coordination; administrative tracking of research milestones; administrative support for recruitment and onboarding; maintenance of program records, websites, and standard operating procedures; and basic technology support. The incumbent serves as an administrative point of contact for internal and external stakeholders, identifies and resolves routine operational issues, and escalates matters requiring scientific, financial, policy, or management-level determination to the appropriate program leadership or functional office.

Qualifications

Required - Proven communication and interpersonal skills to communicate effectively with all levels of staff, internal/external stakeholders, and leadership verbally and in writing/emails; - Demonstrated organizational skills and ability to multi-task with demanding timeframes - Demonstrated proficiency using Microsoft Office products (Outlook, Word, Excel, and PowerPoint) to manage calendars, maintain tracking tools, prepare correspondence, and format presentations - Demonstrated familiarity with survey creation and presentations including related software - Proven ability to work collaboratively with other cross-functional teams such as the dept admin core, HR, and Talent Acquisition - Demonstrated record of cooperative working relationships with patients, co-workers, & physicians. - At least 6 months of experience supporting multiple concurrent projects. - Demonstrated ability to identify decisions and pending action items from meetings with multiple participants. - Ability to learn and retain information in a timely manner Preferred - At least 1 year of prior support of complex clinical research projects with multiple stakeholders - Experience/exposure to less frequently used software such as Doodle, Calendly, Canva, Figma, Adobe Illustrator, Docusign, Qualtrics, RedCap, Squarespace, and Wordpress