UMH Sparrow Ionia - ADMINISTRATIVE ASSISTANT

General Purpose of Job:

Provide and perform secretarial, clerical and administrative support services for the Vice-President of Patient Services/Chief Nursing Officer (CNO) and management team.

Essential Duties:

This job description is intended to cover the minimum essential duties assigned on a regular basis. Associates may be asked to perform additional duties as assigned by their leader. Leadership has the right to alter or modify the duties of the position.

• Establishes and maintains filing systems to facilitate immediate retrieval. Maintains security of the following confidential information: Human Resources files, information concerning department affairs, confidential letters, and other documents.
• Manages the CNO's written communication.
• Coordinates department and committee activities, including: scheduling meetings, attending meetings to take minutes, transcribing minutes, and compiling and mailing pre-meeting packets.
• Maintains an efficient flow of correspondence and other materials relative to department business; sort and file correspondence, articles, records, and other documents; draft letters, memos, meeting minutes and reports for approval by CNO.
• Maintains forms and systems to increase department efficiency and/or productivity; analyzes, revises, or designs new forms or systems.
• Maintains databases and generates reports as required.
• Attends in-service and other required meetings.
• Makes travel arrangements for out of town conferences for staff.
• Works with all supervisory Associates to assist in keeping procedure manuals current.
• Maintains database and files of Associates' clinical license, CPR, auto insurance, and driver's license. Notify Associates when updated or renewed license is required.
• Organizes and supervises Volunteer Services.