Administrative Assistant II, Hospital Medicine, Days

Hourly Pay Range:

Position Highlights:

• Position: Administrative Assistant II
• Location: Evanston, IL
• Full Time/Part Time: Full Time, 40 hours
• Hours: Monday-Friday, 7:00am - 3:30pm
• Required Travel: May need to travel to Skokie, Highland Park, or Glenview

A Brief Overview:
The Administrative Assistant II will provide advanced administrative support to the hospital's leadership team and play a critical role in ensuring the efficient operation of our administrative functions. This position requires a high level of professionalism, discretion, and the ability to handle complex tasks in a fast-paced healthcare environment.

What you will do:

• Serve as the primary point of contact for the hospital administration, both internally and externally.
• Manage phone calls, screen inquiries, and route them to the appropriate personnel.
• Coordinate and manage the schedules and appointments of hospital executives and department heads.
• Schedule and organize meetings, conferences, and video calls, ensuring logistics are seamless.
• Assist in the preparation of meeting materials and distribute them in advance.
• Draft, edit, and proofread emails, memos, reports, and other documents for hospital leadership.
• Maintain and update hospital policies, procedures, and administrative documents.
• Maintain and update electronic health records (EHR) and hospital databases with precision.
• Collaborate with the hospital administration on various projects, conducting research, data analysis, and presenting findings.
• Assist in managing departmental budgets, including tracking expenses and preparing financial reports.
• Oversee office supply inventory, ensuring adequate stock and managing ordering and restocking.
• Assist in the onboarding of new administrative staff, providing guidance and training.
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What you will need:

• Associates Degree Required
• Bachelors Degree Preferred
• 3 Years Administrative experience, preferably in a healthcare or hospital setting is required.
• Experience with Microsoft Office (Excel, Word, etc.) Required
• Experience with EPIC is required
• Experience with Symplr Workforce (timekeeping system) required

Benefits:

• Career Pathways to Promote Professional Growth and Development
• Various Medical, Dental, and Vision options
• Tuition Reimbursement
• Free Parking at designated locations
• Wellness Program Savings Plan
• Health Savings Account Options
• Retirement Options with Company Match
• Paid Time Off
• Community Involvement Opportunities