Project Manager, Workplace & Sustainability

Aquent is partnering with a globally recognized leader in the beauty retail industry, renowned for its innovative spirit and commitment to excellence. This organization is dedicated to creating exceptional experiences, not just for its customers, but also for its internal teams. Join us in supporting a company that actively shapes the future of its corporate environment and sustainability efforts.

Are you a highly organized and proactive project management professional eager to make a tangible impact on the corporate footprint and daily operations of a leading global brand? This is an exciting opportunity to step into a pivotal role, driving initiatives that directly enhance the employee workplace experience and advance critical sustainability priorities for our partner company. You'll be at the forefront of transformative projects, from designing inspiring office spaces to implementing cutting-edge workplace technologies and championing environmental stewardship.

About the Opportunity

As a key contributor, you will collaborate closely with internal stakeholders, technical specialists, and external vendors to expertly manage a diverse portfolio of projects. This includes everything from dynamic office buildouts and space enhancements to critical building systems upgrades, innovative workplace technology integrations, and vital environmental tracking programs. Whether your background is in workplace/facilities management, real estate, construction, or operational process improvement, this position offers an unparalleled chance to learn, grow, and directly influence how teams operate every single day.

Key Responsibilities

• Workplace Buildouts & Space Management: Lead the end-to-end management of office buildouts, relocations, decommissioning, and space enhancements-from initial scope definition and budgeting through successful completion and operational handoff.
• Building & Security Systems: Collaborate with building management, IT, and specialized service providers to spearhead technical projects involving HVAC, lighting, electrical infrastructure, access control, and comprehensive security systems.
• Workplace Technology & Tools: Oversee the implementation and strategic upgrades for essential office management systems, including space planning tools, desk reservation platforms, visitor management solutions, and efficient service request systems.
• Sustainability & ESG Initiatives: Partner with subject-matter experts to champion and drive sustainability projects, focusing on energy efficiency improvements, impactful waste reduction strategies, resource conservation efforts, and robust environmental data tracking.
• Workflow & Process Optimization: Analyze, map, and refine critical workplace workflows, introduce advanced project tracking tools, and clarify responsibilities to significantly elevate overall project execution and service delivery.
• Vendor & Budget Management: Diligently track project costs, meticulously review vendor bids and contracts, and effectively manage contractors and consultants to ensure all deliverables consistently meet established standards, schedules, and budget requirements.
• Stakeholder Communications & Change Management: Maintain transparent progress reporting, proactively track project risks, and expertly coordinate testing, training, and communications to ensure seamless operational transitions and minimize disruption for staff.

What We're Looking For

• Experience: 2+ years of dynamic project or program management experience, ideally supporting corporate workplace, facilities, real estate, construction, sustainability, or operational improvement initiatives. We also encourage candidates with strong administrative skills and a keen eagerness to learn to apply.
• Project Delivery Skills: Demonstrated ability to craft comprehensive project plans, meticulously track budgets, manage complex dependencies across concurrent projects, and independently drive initiatives to successful completion.
• Technical & Tool Proficiency: Proficiency with various project management software and tracking tools; familiarity with modern office management platforms and the ability to interpret floor plans. Working knowledge of AutoCAD is a valuable asset.
• Cross-Functional Collaboration: Exceptional and clear communication skills, capable of effectively engaging with both technical partners (contractors, IT, building engineers) and non-technical stakeholders.
• Adaptability & Drive: Strong organizational acumen, proven problem-solving abilities, and meticulous attention to detail, coupled with comfort navigating evolving priorities in a dynamic, fast-paced environment.

Nice-to-Have Qualifications

• A strong administrative and organizational background is highly valued.
• Prior exposure to real estate, corporate facilities, or construction environments is a plus, though not a requirement.
• A genuine eagerness to learn, adapt, and cultivate robust client relationships.

Why Join This Project?

• Career Growth: Gain broad, invaluable exposure across critical areas including corporate real estate, facilities management, sustainability initiatives, and cutting-edge workplace technology.
• High-Visibility Impact: Directly influence and shape the workplace experience and operational efficiency for a premier global brand.