Executive Assistant

Job Description:

Joining The American Red Cross is like nothing else - it's as much something you feel as something you do. You become a vital part of the world's largest humanitarian network. Joining a team of welcoming individuals who are exceptional, yet unassuming. Diverse, yet uncompromising in unity. You grow your career within a movement that matters, where success is measured in people helped, communities made whole, and individuals equipped to never stop changing lives and situations for the better.

When you choose to be a force for good, you'll have mentors who empower your growth along a purposeful career path. You align your life's work with an ongoing mission that's bigger than all of us. As you care for others, you're cared for with competitive compensation and benefits. You join a community that respects who you are away from work as much as what you do while at work.

Where Your Career is a Force for Good!

WHAT YOU NEED TO KNOW:

Provide high-level, confidential administrative support to executive leadership. Prepare and summarize information to support decision-making, manage communications and office operations, and represent the executive or leadership team in meetings and interactions with stakeholders. Coordinate administrative, logistical, and human resources activities while exercising sound judgment and discretion in handling sensitive information. Apply comprehensive knowledge of organizational policies and procedures to support business objectives and provide guidance and leadership to volunteers.

Responsibilities

• Maintain the executive's calendar, including meetings, appointments, travel, and visits to field or operating units.
• Coordinate travel arrangements and prepare agendas for meetings. May assist in planning and coordinating high-level meetings for which the executive's office is responsible.
• Prepare presentations, memos, reports, and correspondence for the executive's signature or on behalf of the executive.
• Review correspondence to ensure consistency with organizational policies and practices.
• Conduct research and perform analytical tasks related to operational issues and strategic initiatives. May coordinate special projects and compile results or findings from multiple departments reporting to the executive.
• Screen and prioritize calls for the executive, ensuring appropriate follow-up actions are taken.
• Coordinate office activities and communications on behalf of the executive.

WHAT YOU NEED TO SUCCEED:

Education: Associate's Degree or equivalent combination of education and related experience required.

Experience: Minimum 7 years of related experience or equivalent combination of education and related experience required.

Skills & Abilities:

• Prior experience supporting executive-level leadership.
• Exceptional organizational and time management skills.
• Strong written and verbal communication skills.
• Ability to handle confidential information with discretion and professionalism.
• Advanced proficiency in Microsoft Office Suite, including Outlook, PowerPoint, Excel, and Teams.

Travel: May require some travel.

BENEFITS FOR YOU:

As a mission-based organization, we believe our team needs great support to do great work. Our comprehensive package includes:

• Medical, Dental Vision plans
• Health Spending Accounts & Flexible Spending Accounts
• PTO: Starting at 15 days a year; based on type of job and tenure
• Holidays: 11 paid holidays comprised of six core holidays and five floating holidays
• 401K with up to 6% match
• Paid Family Leave
• Employee Assistance
• Disability and Insurance: Short + Long Term
• Service Awards and recognition

The salary range for this position is $34.00-$38.00.

Note that American Red Cross salaries are aligned to the specific geographic location in which the work is primarily performed. Other factors that may be used to determine your actual salary may include your specific skills, how many years of experience you have and comparison to other employees already in this role.

This job will be posted for a minimum of five business days and extended if the applicant pool needs to be expanded.

The American Red Cross is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law.

Qualified applicants with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers, San Diego Fair Chance Ordinance, the California Fair Chance Act and any other applicable state and local laws.

AmeriCorps, the federal agency that brings people together through service, and its partners - the Peace Corps, AmeriCorps Alums, National Peace Corps Association, and the Service Year Alliance - launched Employers of National Service to connect national service alumni with opportunities in the workforce.American Red Cross is proud to be an EONS partner and share our employment opportunities with the network of organizations.

Interested in Volunteering? Visit redcross.org/volunteertoday to learn more, including our most-needed volunteer positions.

To view the EEOC Summary of Rights, click here: Summary of Rights