Ancillary Meeting Manager

About Us:

At BCD Meetings & Events (BCD M&E), we provide more than meeting and event planning services: we create connections that inspire, motivate and change behavior for our customers. As the world's most trusted and innovative meetings and events agency, BCD M&E cultivates a culture of people, passion and purpose to drive business forward.

Headquartered in Chicago, with locations in 60+ countries across the world, BCD M&E's team of 2,000+ people are committed to sustainability and driving success for our customers, our business and ourselves. Our values are at the heart of everything we do, and we look for people that want to be a part of something special, can rise to our standards and love to bring their unique perspective to the table.

While we can't guarantee every day will be the best (who can?), we can promise a community of people who genuinely care and lead with empathy, a flexible workplace with awesome perks and challenging work that means something.

See what life is about at BCD M&E atbcdme.com/careers

About the Role

If you love bringing order to complexity, this Ancillary Meeting Manager role puts you at the center of Life Sciences client work tied to Congresses, HCP engagement, and high-touch ancillary meetings. You'll manage everything from planning and logistics to budgets, compliance, and client counseling in a fast-paced, highly regulated environment. This is a great fit for someone who enjoys balancing precision, professionalism, and problem-solving while keeping multiple moving pieces on track. You'll play a key role in creating well-executed experiences that support clients, teams, and important stakeholder engagement.

You're Good At

• Managing ancillary meetings connected to Congresses from registration through execution, while keeping timelines, logistics, and deliverables moving smoothly
• Working in a highly regulated, compliance-focused environment where documentation, accuracy, and audit readiness really matter
• Coordinating attendee management, HCP invites, registrations, travel, and on-site details with strong attention to detail
• Building solid client and vendor relationships, leading planning calls, and offering thoughtful guidance on best practices
• Tracking budgets, reviewing billing, reconciling final costs, and communicating financial updates clearly throughout the planning process
  
  

You Might Also Have

• A college degree
• 3+ years of experience managing ancillary meetings in conjunction with Congresses
• 2+ years of account or client management experience in a structured, deadline-driven setting
• 2+ years of experience managing outside vendors, sourcing services, and negotiating contracts
• Pharmaceutical industry experience, plus convention registration and international planning experience
  
  

You Should Know

• This role is open to remote applicants in the US and Canada.
• This role requires up to 50% travel, both international and domestic.

If you're ready to bring structure, energy, and expertise to complex Life Sciences meetings, apply now.

THE PERKS

Flexible Working
We believe that a flexible working environment is key to getting the best out of our teams. We will support you to work where you need to and when you need to, depending on how you work best.

Room to Grow
Our line of work and business structure challenge our people in a way that inspires growth, with learning and development built into every role. We give individuals ownership over the direction and speed in which they grow.

Everyone has a voice
We thrive on conversations that spark curiosity and empathy. No matter how big or how small, every voice is heard, considered and respected.

Make your move
The diversity of roles across BCD M&E's global locations means that our people often find new adventures during their time with us. Join us as a meeting planner role in the UK, stay for a global marketing career - there's always room to move.

We've got you covered
Our extensive benefits include comprehensive healthcare, retirement plans, continued education support, diverse work locations, travel and hotel discounts, volunteer and sustainability opportunities and a successful employee recognition program.

We're positive. You'll love it.
It starts from the top. Our leaders lead with positivity, believe in our people and trust us to do the right thing. There will always be support along your journey, in little and big ways.

Travel requirements for this role are as follows:Less than 25%

We carefully consider a wide range of compensation factors, including your professional background and experience. The salary range for candidates in applicable jurisdictions in the US for the position ofAncillary Meeting Manager is between $60,000 - $68,000 USD, or in Canada $60,000 - $65,000 CAD. The actual pay depends on your skills, qualifications, experience, geographical location, and project budget.

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