Contract Operations Specialist

GFTis seeking a highly organized and independent Contract Operations Specialist to join our Administrative Support Center team! This role can be fully remote.

What you'll be challenged to do:

As a Contract Operations Specialist, you will assist with contract data entry and maintenance in the company's contract lifecycle management (CLM) system of record, serving as a bridge between Business Development and Project Teams.

In this capacity, the successful candidate will be responsible for the following:

• Develop and maintain QA/QC checklists and procedures for contract data entry and review.
• Identify and correct discrepancies or inconsistencies in contract documentation.
• Review, extract, and input contract documents and related materials in the CLM ensuring compliance with GFT policies.
• Collaborate with legal, business development, BG, and PFC on project development pipeline.
• Coordinate with Legal and project teams to administer the contract review, approval and execution process and ensure that contract records are complete and accurate in the CLM.
• Identify opportunities to improve contract workflows and data accuracy.
• Ensure adherence to internal policies, client requirements, and industry regulations.
• Assist in developing templates, checklists, and SOPs for contract administration.

What you will bring to our firm:

• Bachelor's degree in related field or four (4) years of relevant experience in project accounting, project controls, proposals, or contracts.
• 2+ years of relevant experience in project controls, proposals, or contracts
• Proficiency in Microsoft Excel, Word, and Outlook
• Good written and verbal communication and organization skills
• Ability to multi-task with close attention to detail
• Possess time-management skills and cooperative attitude to work under pressure

What we prefer you bring:

• Experience in the Engineering, Architecture, or Construction industry

Compensation: $50,000 - $55,000, Salary dependent upon experience and geographic location

• Hybrid (in-person and remote) work environment.

• Comprehensive benefits package, including wellness programs, parental leave, and pet insurance, in addition to medical, dental, vision, disability, and life insurance.

• Tax-deferred 401(k) savings plan.

• Competitive paid time off (PTO) accrual.

• Tuition reimbursement for continued education.

• Commitment to professional development, access to internal and external training programs, and support of active participation in professional organizations.

• Incentive compensation for eligible positions.

At GFT, a privately held AEC firm, we innovate where transportation, water, power and buildings converge. We call this the Infrastructure of Life. We measure our success by the strength of our relationships - that's why we're the employer of choice for 5,000+ of the industry's brightest engineers, planners, architects, inspectors, designers, and more.

Our clients choose us for our expertise and prefer us for our nimble approach, creativity, and personal touch. Backed by over a century's experience, together we're building a lasting legacy for future generations: stronger communities, a healthier planet, and better lives. GFT: Ingenuity That Shapes Lives

GFT is an Equal Opportunity Employer. All qualified candidates will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veterans' status or other characteristics protected by law.

Unsolicited resumes from third party agencies will be considered the property of GFT.

Location: Remote
Working Hours: 8 AM - 5 PM
Employment Status: Full-time

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"California Applicants"

Applicants in the County of Los Angeles -Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Applicants in the State of California - Qualified applications with arrest or conviction records will be considered for employment in accordance with the California Fair Chance Act.

Gannett Fleming does require the successful completion of a criminal background check for all advertised positions.

Application deadline 11/1/2026