Description
Key Responsibilities
Accounts Payable & Purchasing
- Process vendor invoices and ensure appropriate approvals and supporting documentation are complete.
- Review and match invoices to purchase orders (POs) and receiving documentation prior to processing.
- Perform and monitor three-way matching of purchase orders, receiving, and invoices.
- Work with department leaders to resolve missing POs, receiving discrepancies, pricing differences, and other invoice issues.
- Assist department leaders with proper PO and receiving procedures.
- Process invoices through BirchStreet or similar purchasing/AP systems.
- Review invoices for accuracy, proper GL coding, approvals, and supporting documentation.
- Assist with payment processing and follow up on outstanding invoices and vendor inquiries.
- Maintain vendor records and research invoice or payment discrepancies.
- Maintain organized AP records and documentation.
Cash & Banking
- Review and reconcile daily hotel cash activity.
- Prepare, verify, and process bank deposits.
- Reconcile credit card settlements and research discrepancies.
- Assist with bank and cash-related account reconciliations.
- Maintain appropriate controls over hotel cash, deposits, and supporting documentation.
- Research and resolve cash overages, shortages, and other discrepancies.
Accounts Receivable
- Provide Accounts Receivable support and coverage as needed.
- Post and apply payments to appropriate accounts.
- Assist with guest, group, and direct-bill account research.
- Assist with billing and collection follow-up on outstanding balances.
- Assist with credit card disputes and chargeback documentation as needed.
- Provide AR coverage during absences, high-volume periods, and month-end.
General Accounting
- Prepare journal entries and account reconciliations as assigned.
- Assist with month-end closing procedures and supporting schedules.
- Reconcile general ledger accounts and research discrepancies.
- Maintain accurate and organized accounting records and supporting documentation.
- Assist with payroll-related accounting and reconciliations as needed.
- Support internal and external audit requests.
- Cross-train within the Accounting Department to provide coverage for AP, cash, AR, and other accounting functions.
- Perform other accounting and administrative duties as assigned by the Director of Finance.
Qualifications
- Previous accounting, bookkeeping, or finance experience required.
- Hotel/hospitality or oil & gas accounting experience preferred.
- Strong Accounts Payable experience, including working with purchase orders, receiving, invoice matching, and three-way match processes, strongly preferred.
- BirchStreet experience preferred; experience with similar purchasing or AP systems will also be considered.
- Experience with cash management, bank reconciliations, and Accounts Receivable preferred.
- Experience working in a high-volume AP or transactional accounting environment is a plus.
- Working knowledge of basic accounting principles, GL coding, and internal controls.
- Proficiency in Microsoft Excel and ability to learn hotel accounting and financial systems.
- Strong organizational skills and attention to detail.
- Ability to manage multiple priorities and meet established deadlines.
- Strong communication and problem-solving skills.
- Ability to work independently while contributing to a team environment.
- Associate's or Bachelor's degree in Accounting, Finance, Business, or a related field preferred; equivalent relevant experience will be considered.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.
For further information, please review the Know Your Rights notice from the Department of Labor.
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Crescent Hotels & Resorts
Aug 07, 2026