HR Onboarding Coordinator

HR Onboarding Coordinator
Irving, TX (Hybrid)
Pay: $33.00 - $35.00 per hour
26-07643

Job Summary

Our client is seeking an HR Onboarding Coordinator to support the pre-employment and onboarding process for new hires and internal transfers. This hybrid position is responsible for guiding candidates through onboarding tasks, coordinating with Talent Acquisition, Human Resources, Security, Payroll, and hiring managers, and ensuring a seamless pre-boarding experience. The ideal candidate has strong customer service skills, exceptional attention to detail, and experience supporting HR operations, recruiting, or onboarding activities in a fast-paced environment.

Job Responsibilities

• Guide new hires and internal transfers through the onboarding and pre-employment process.
• Coordinate onboarding activities with Talent Acquisition, Human Resources, Payroll, Security, and hiring managers.
• Review employment applications for completeness and coordinate missing information as needed.
• Initiate and monitor pre-employment activities, including background checks and drug screenings.
• Track onboarding progress and provide timely status updates to candidates and internal stakeholders.
• Process new hire and employee transfer transactions within Workday.
• Administer onboarding activities and maintain case documentation using ServiceNow.
• Troubleshoot onboarding issues and resolve process-related questions.
• Respond to onboarding inquiries from candidates, recruiters, hiring managers, and internal partners through phone, email, and other communication channels.
• Maintain accurate documentation and records using Microsoft Office applications and HR systems.
• Support continuous improvement initiatives related to onboarding processes and systems.
• Perform other duties as assigned.

Job Requirements

• Minimum of 4 years of experience in HR onboarding, recruiting coordination, HR operations, pre-employment screening, or related human resources functions.
• High school diploma or equivalent required.
• Strong customer service, communication, and interpersonal skills.
• Excellent organizational skills with exceptional attention to detail.
• Experience coordinating multiple priorities while meeting deadlines.
• Proficiency with Microsoft Office, including Excel, Word, PowerPoint, Microsoft 365, and Microsoft Teams.
• Experience using web-based applications and HR systems.
• Experience with Workday strongly preferred.
• Experience with ServiceNow or other case management systems strongly preferred.
• Experience supporting onboarding, recruiting, staffing, or pre-employment investigations preferred.
• Ability to troubleshoot issues and exercise sound judgment.
• Ability to work independently with minimal supervision.
• Ability to support multiple time zones and varying business priorities.
• Must be a U.S. citizen.

Education

• High school diploma or equivalent required.
• Associate or bachelor's degree in Human Resources, Business, or a related field preferred.

Work Experience

• Minimum of 4 years of experience in HR onboarding, recruiting coordination, HR operations, or pre-employment screening required.
• Experience using Workday and ServiceNow is strongly preferred.
• Experience working in a shared services, HR operations, or Talent Acquisition environment is preferred.

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About Equiliem

Equiliem believes in empowering success. It's our job to cultivate relationships that connect people and employers in a way that is inclusive, intelligent, and allows both to thrive.

Across the U.S., leading companies in healthcare, government, engineering, manufacturing, professional services, and energy rely on us for their workforce solutions. Our recruiting and HR services include contract and direct hire staffing, Payrolling/EOR, Independent Contractor Compliance, and Managed Services.

For almost 30 years, we've helped shape our industry. Today, we continue to research, ask questions, and continuously enhance the candidate journey and client experience.

Benefits

We offer a comprehensive benefits package to our employees, which includes:

• Medical Insurance
• Vision & Dental Insurance
• Life Insurance
• Matching 401(k)
• Commuter Benefits
• Employee Discounts & Rewards
• Payroll Payment Options

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Equiliem is an equal opportunity employer. We do not discriminate or allow discrimination based on race, color, religion, creed, sex, age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Equiliem will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation in using our website for a search or application, please contact our Employee Services Department at [emailprotected] or (732) 238-6050.