Special Projects and Administrative Coordinator

Lebanon, NH
41 Centerra Parkway

Serve as a resource for colleagues in Recognition and Stewardship, providing research and administrative support for core departmental operations and a variety of special projects.

* Three plus years of office experience in a complex work environment.

* Demonstrated proficiency with Microsoft Office, including Word, Excel, PowerPoint, and Outlook.
* High level of initiative and attention to detail, with ability to maintain flexibility in a changing work environment.
* Strong project management and organizational skills; ability to prioritize multiple projects/tasks with competing priorities.
* Collaborative nature with the ability to work independently.
* Strong interpersonal and communication skills, diplomacy, and commitment to professionalism.
* Good judgment and ability to interact with a diverse group of people internal and external to Dartmouth College.
* Discretion and confidentiality with donor-related information and sensitive matters.
* Strong writing and proofreading skills.
* Ability to understand, facilitate, and implement complex scheduling.

* Experience with Ablebits or V/Xlookup or similar data manipulation tools.
* Familiarity with databases and web-based programs.
* Demonstrated research and analytic skills.

Dartmouth College is an equal opportunity employer under federal law. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications are welcome from all.

Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, conduct review, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. https://policies.dartmouth.edu/policy/tobacco-free-policy

Selected applicants may be asked to complete an assessment for skills identified as critical in the success of this role. This would include a proficiency test for the skills and/or software listed in the required qualifications.

Works with Assistant Vice President and other departmental partners on a wide range of recognition and stewardship projects, which include research and writing activities. Serves as first point of contact/triage officer for the Recognition and Stewardship e-mail account. Utilizes Dartmouth's systems of record (Advance, Balance, Data Warehouse) and other software to gather and process data.

In accordance with Dartmouth's finance policies, generates purchase orders, reconciles expenses, and establishes and manages vendors and associated contracts.

Provides administrative support for the Assistant Vice President while maintaining appropriate levels of confidentiality and sensitivity. Oversees the management of the Assistant Vice President's meeting calendar and ensures they are prepped for meetings and events. Coordinates travel plans for the Assistant Vice President based on their needs and preferences and in accordance with institutional policies. Maintains comprehensive trip itineraries and ensures business expense reimbursements are completed in a timely manner.