Post Award Management/Financial Services Related to Portfolio Management Organizes, plans, establishes and monitors fiscal budget control of contracts and grants administration, gifts, endowments, and privately funded projects for faculty research programs. Provides post-award financial administration and management for research funds in accordance with organization policy and agency requirements. Ensure that the awards/gifts/discretionary funds of his/her assigned PIs are managed rigorously according to sponsor, UC and departmental requirements and following planning, budgeting and spending practices that are efficient and minimize audit risk. Collaborates with the pre-award team and coordinates with faculty assistants to prepare complex proposal budgets and support documents in accordance with sponsor guidelines and institutional requirements. Develops, refines, maintains, and implements a monthly budget status reporting system for Pl's with Program Projects and sponsored research grants. Coordinates the assembly of data from a variety of sources. Ensures that reports are prepared and distributed on a regular and predictable basis. Identifies and addresses financial problems, issues, and potential opportunities to enhance an individual investigator's financial position. Monitors extramural funding budgets and expenditures for compliance with any required budgets and University of California spending restrictions and policies, financial record keeping, and Departmental reporting and monitoring criteria. Provides guidance and counsel to principal investigators and department administrators on complex research administration matters, including compliance regulations, sponsor requirements, and financial management. Maintains ongoing, timely, and effective communication with all relevant parties throughout the post-award lifecycle, including funding agencies, PIs, department administrators, Contracts and Grants, and other campus units. Independently gathers and analyzes financial data to provide faculty with actionable options and informed guidance on the management of their research portfolios. Proactively monitors award activity to anticipate potential issues, alerts faculty in advance, and advises on spending strategies that support the continued and efficient operation of their labs. The Research Administrator 3 is responsible for independently managing all post-award activities, including conducting thorough award analysis, executing timely closeouts, and preparing progress reports and other sponsor reporting requirements in compliance with applicable deadlines. The incumbent is expected to compile and synthesize relevant rules, regulations, and requirements from the solicitation, Notice of Award, and sponsor policy handbook, and apply this information consistently and accurately throughout the life of the award to ensure full compliance and sound award management. Collaborates closely with the HR team to ensure lab personnel are funded accurately and in a timely manner from the appropriate funding sources, including complex mechanisms such as fellowships, subawards, multi-location appointments, and student and postdoctoral appointments. This requires a strong working knowledge of sponsor allowability requirements and the ability to navigate intricate funding structures in partnership with HR to ensure compliance and continuity of lab operations. Assists PIs in reviewing and certifying award verification via the UCSF Award Verification Tool (AVT) portal in a timely manner. Prepares journal entries, payroll funding entries, and retroactive payroll expense corrections; maintains and reconciles ledger accounts in a timely manner using the UCSF General Ledger Verification (GLV) portal. |
University of California - San Francisco
72,000 -154,600
Jul 07, 2026