Event Manager IV

Aquent is partnering with a leading organization known for its impactful annual conferences, bringing together thousands of attendees for unparalleled industry experiences. We are seeking a seasoned event professional to join their team and drive the success of their flagship event, making a significant mark on their global presence and attendee engagement.

This is an exceptional opportunity to step into a pivotal role, where you will take ownership of critical workstreams for a large-scale, high-profile annual conference. Your expertise will directly shape the attendee experience, from meticulous planning to flawless onsite execution and insightful post-event analysis. You will be instrumental in delivering an event that captivates and inspires thousands, contributing directly to the client's reputation for excellence and innovation.

Key Responsibilities

• Lead the end-to-end delivery of major event workstreams, encompassing content program management, exhibition planning, onsite execution, and comprehensive post-event analysis.
• Develop and maintain detailed project timelines, key milestones, critical deliverables, comprehensive workback schedules, and precise run-of-show documents.
• Manage all aspects of speaker coordination, exhibition or showcase planning, contract negotiations, approval processes, dependency tracking, and intricate event logistics.
• Present workstream progress and challenges to senior leadership, providing timely status updates, identifying potential roadblocks, and proposing effective solutions.
• Collaborate strategically with fellow event managers, design program managers, marketing teams, and diverse cross-functional stakeholders to ensure cohesive execution.
• Drive assigned workstreams forward with a high degree of autonomy, a sense of urgency, and consistently clear communication.
• Oversee onsite execution during live events, demonstrating quick problem-solving skills to resolve issues efficiently as they arise.
• Conduct thorough post-event data analysis and formulate actionable recommendations for continuous program improvements.
• Ensure the highest quality execution across all facets, including attendee experience, stakeholder satisfaction, and operational delivery.

Must-Have Qualifications

• 7+ years of professional experience in event management, event production, experiential marketing, or event program management.
• Proven track record of managing large-scale corporate events, ideally those with 3,000 or more attendees.
• Extensive experience owning event workstreams from initial planning stages through to successful onsite execution.
• Proficiency in using event management software such as Bizzabo or similar platforms.
• Experience with project management tools like Asana or comparable platforms.
• Strong expertise in building detailed workback schedules, project timelines, defining milestones, and creating comprehensive run-of-show documents.
• Demonstrated ability to manage multiple projects and priorities effectively in a fast-paced, deadline-driven environment.
• Exceptional written and verbal communication skills.
• Ability to communicate confidently and professionally with senior leadership.
• Strong analytical capabilities and comfort utilizing data and metrics to enhance future programs.

Nice-to-Have Qualifications

• Experience supporting events within a large technology company environment.
• Previous experience working with large event production agencies or experiential marketing agencies.
• Familiarity with exhibition, showcase, or conference floor planning.
• Experience managing external speakers or content programming.
• Proficiency in post-event reporting and analytics.
• Background in design industry events, entertainment events, learning and development events, or large corporate conferences.

About Aquent Talent:

Aquent Talent connects the best talent in marketing, creative, and design with the world's biggest brands.

Our eligible talent get access to amazing benefits like subsidized health, vision, and dental plans, paid sick leave, and retirement plans with a match. We also offer free online training through Aquent Gymnasium. More information on our awesome benefits!

Aquent is an equal-opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics. We're about creating an inclusive environment-one where different backgrounds, experiences, and perspectives are valued, and everyone can contribute, grow their careers, and thrive.