Admin Support - Academic & Student Affair, College of Dentistry

50% Secretary IV

The Office of Academic & Student Affairs is looking for an individual to provide 50%-time temporary administrative support.

In this role, individual will serve as the first point of contact for the Office of Academic & Student Affairs supporting the Assistant Dean of Students and the Office of Academic & Student Affairs by performing complex administrative and financial functions requiring frequent interaction with students, faculty, staff, deans, directors, department heads, administrators, and public and private officials in a dynamic, fast-paced, shared work environment. Responsibilities include planning and coordinating special events and meetings; coordinating academic support programs, student projects, and testing services, including accommodations for students with disabilities; supporting student organizations through budget monitoring, account reconciliation, and tax filing; coordinating scholarship and award processes; and maintaining records, databases, reports, and presentations to support departmental operations and decision-making.

MINIMUM ELIGIBILITY REQUIREMENTS:

1. Any combination of related clerical office experience, related undergraduate education and/or post high school clerical training that is the equivalent to five years of full-time employment and includes the use of word processing.

The ideal candidate will have:

• Experience working and collaborating effectively with diverse stakeholders in a higher education, healthcare, or other complex organizational environment.
• Experience supporting students, clients, customers, or other constituent groups through complex administrative processes.
• Experience planning and coordinating large-scale events including venue selection, contract review, logistics, and purchasing of supplies and equipment.
• Experience creating and maintain reports, databases, and other administrative records.
• Experience monitoring and reconciling budgets.
• Expertise with calendaring, word processing, and spreadsheeting applications (i.e. Microsoft Office Suite or Google G Suite).
• Demonstrated success coordinating multiple projects, events, or priorities simultaneously in a fast-paced environment with multiple distractions.
• Demonstrated exceptional organizational skills, attention to detail, and ability to successfully manage deadlines.
• Demonstrated experience in providing superior customer service.
• Experience reconciling financial accounts.
• Demonstrated strong written, verbal, and interpersonal communication skills.
• Demonstrated adaptability and strong critical thinking and problem-solving skills.
• Knowledge of and ability to maintain confidentiality and compliance with applicable privacy regulations, including FERPA and related confidentiality requirements.

Temporary role - limited to a max of 3 months at 50%-time (20 hours/week).

Hours of work: 8:00am - 5:00pm, Tuesday and Wednesday; 8:00am - 12:00pm, Thursday.