Human Resources and Faculty Affairs Operations Manager

Bachelor's degree in a related field or equivalent and 2 years of professional experience

• Knowledge of HR, payroll, faculty affairs, position management, and grants administration processes.
• Ability to interpret and apply university policies and procedures accurately.
• Strong organizational, analytical, communication, and problem-solving skills.
• Ability to manage confidential information, multiple priorities, and deadlines with accuracy and professionalism.

• In-person position located in the Grady College
• Primarily sedentary office work in a professional office environment.
• Frequent use of a computer, keyboard, mouse, phone, and other standard office equipment.
• Ability to sit for extended periods of time.
• Ability to read, review, and prepare documents and electronic records.
• Ability to communicate effectively in person, by phone, and electronically.
• Ability to attend meetings, trainings, and work-related events across campus as needed.
• Occasional standing, walking, bending, reaching, or carrying office materials.
• Occasional lifting of files, supplies, or office materials up to 20 pounds.

• Performs human resources, payroll, and faculty affairs functions for staff, faculty, part-time instructors, and temporary employees.
• Manages HR position processes, including creating, modifying, posting, and evaluating staff and faculty positions.
• Supports recruitment, hiring documentation, employment paperwork, onboarding, and exiting processes.
• Prepares and coordinates position descriptions, offer letters, contracts, letters of agreement, direct appointments, dual appointments, relocation payments, and related employment documents.
• Manages monthly payroll review, reconciliations, Express Direct Retros, salary changes, terminations, payroll corrections, and other payroll-related actions.
• Oversees summer school payroll, faculty effort worksheets, and PI salary coordination.
• Serves as Faculty Affairs Liaison for part-time appointments, faculty rank appointments, promotion and tenure documentation, contracts, retire-rehire requests, and related faculty personnel actions.
• Coordinates teleworking agreements, out-of-state work agreements, immigration-related matters, OGE liaison duties, and other non-standard employment actions.
• Maintains accurate personnel, payroll, and faculty affairs records in accordance with university requirements.
• Assists with staffing plans, personnel procedures, and HR/faculty affairs process improvements.

• Supports faculty and principal investigators with proposal development, submission, award monitoring, and research administration processes.
• Assists with proposal preparation, including budgets, narratives, sponsor forms, formatting, and compliance with sponsor requirements.
• Serves as a liaison between faculty, principal investigators, department heads, funding agencies, Sponsored Projects Administration, and other central offices.
• Coordinates proposal submissions, IRB-related requirements, and resolution of proposal or award-related questions.
• Provides ongoing faculty and PI support through meetings, award reviews, reconciliations, IDC reporting, and regular communication.
• Researches and distributes funding opportunities, supports proposal planning, and prepares grants-related communications.
• Reviews and analyzes grants, payroll, IDC, and financial data for reporting, planning, and assigned projects.

• Supports college-level business operations, financial processes, reporting, and administrative projects.
• Meets regularly with the Financial Director and Business Office team to support coordination, planning, and issue resolution.
• Serves as backup for bi-weekly payroll processes.
• Serves as a P-Card holder for approved purchases and ensures compliance with university purchasing procedures.
• Attends required trainings, seminars, and meetings to remain current on university policies, procedures, and systems.