Senior Administrative Assistant, Department of Pathology

The Department of Pathology seeks a highly organized and professional Senior Administrative Assistant to provide advanced administrative support to the Anatomic Pathology Division. Reporting to the Administrative Lead, the successful candidate will support the Division Chief and faculty members by managing complex calendars, tracking expenses, processing reimbursements and purchases, and coordinating meetings, events, and other division-related activities.

The ideal candidate will demonstrate exceptional organizational skills, strong attention to detail, sound judgment, and the ability to manage multiple priorities in a fast-paced environment. A commitment to professionalism, excellent customer service, and the ability to handle confidential information with discretion are essential for success in this role.

Responsibilities

• Provide advanced, administrative coordination to support office operations and special projects.
• Arrange business travel, coordinate meetings, and support agenda management and expense tracking.
• Compile data for preparation and editing for senior leaders.
• Manage electronic files and produce reports.
• Serve as the point of contact for facility, equipment, or service calls.
• Organize meetings and materials for special events.
• In addition to the above job responsibilities, other duties may be assigned

Minimum Qualifications

• Education: High School Graduate or equivalent required.
• Experience: 3+ years relevant experience required.

Preferred Qualifications

• Experience using Workday, QGenda, Epic, Zoom, and other enterprise technology platforms.
• Experience utilizing AI-powered tools, such as Microsoft Copilot, to improve productivity and workflow efficiency.
• Proven experience providing high-level administrative and operational support to senior executives, including C-suite leaders, chief executive officers, department chairs, or other organizational leaders.
• Strong written, verbal, and interpersonal communication skills.

Physical Demands

This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings, and programs.

Hiring Range: $25.00 - $30.00 per hour, commensurate with experience.

Position Type & Work Location

• This is a non-exempt-level, benefited position. Learn more about UVA benefits.
• This position is based in Charlottesville, VA, and potentially eligible for a hybrid schedule, after required in-person training and in accordance with UVA's remote work guidelines.

To learn more about UVA and in the Charlottesville area, visit UVA Life and Embark CVA.

The position will remain open until filled.

Additional Requirements

• Background checks and pre-employment health screenings will be conducted on all new hires prior to employment.
• This position will not consider candidates who require immigration sponsorship now or in the future.

How to Apply

Please apply online, by searching for requisition number R0084529. Complete an application with the following documents:

• Resume
• Cover Letter - should be included to be considered. Cover letter should include your interest in the position and how your relevant experience pertains to this position.

Upload all materials into the resume submission field. You can submit multiple documents into this one field or combine them into one PDF. Applications without all required documents will not receive full consideration.

Internal applicants may search and apply for jobs on theUVA Internal Careers website.

Reference checks will be completed by UVA's third-party partner, SkillSurvey, during the final phase of the interview. Five references will be requested, with at least three responses required.

For questions about the application process, please contact Karon Harrington, fak3ph@virginia.edu.

The University of Virginia is an equal opportunity employer. All interested persons are encouraged to apply, including veterans and individuals with disabilities. Learn more about UVA's commitment to non-discrimination and equal opportunity employment.