Construction Project Coordinator I

Facilities and Business Operations:

The Facilities and Business Operations team at UCF is dedicated to fostering a conducive educational environment for our faculty, staff, students, and the broader community. We are committed to excellence, providing unparalleled expertise, and maintaining a world-class standard in service.

Please visit us at: https://fs.ucf.edu/ or Facebook and Instagram: UCF Facilities

The Opportunity:

The Planning, Design, and Construction (PDC) team at the University of Central Florida (UCF) is seeking a highly organized and detail-oriented Construction Project Coordinator I to support the successful delivery of design and construction projects. This position plays a critical role in coordinating project assignments, tracking progress, and partnering closely with PDC leadership to ensure effective project execution.

The role serves as an administrator for the department's project management software, ensuring data integrity while coordinating workflows and standardizing processes to support efficient project start-up, delivery, and close-out. Additionally, this role supports project close-out and records management by ensuring required documentation is completed, organized, and properly archived, with materials transitioned to support operational continuity and compliance.

Responsibilities:

Project Coordination, Planning & Reporting

• Coordinates assignment and tracking of design and construction projects in partnership with PDC leadership to ensure timely and organized delivery.

• Manages full life cycle project coordination, including initiation, workflow progression, and final close-out activities.

• Oversees project close-out process, ensuring all required documentation, financials, and cost records are complete, accurate, and properly archived or transferred.

• Researches, analyzes, and prepares reports, plans, and documentation to support planning efforts, capital projects, and institutional requirements.

• Tracks and coordinates smaller projects impacting space or infrastructure records, serving as a liaison across departments and maintaining accurate campus data systems.

Systems Administration & Operational Support

• Maintains and administers project management systems, ensuring data integrity, user access, and accurate project tracking information.

• Provides operational support to project managers and stakeholders by troubleshooting processes, facilitating workflow overrides, and improving forms and procedures.

Records & Document Management

• Coordinates and processes internal and external document requests, including maintaining compliance with non-disclosure agreements and records protocols.

• Administers departmental records management, including digital archiving, retention, retrieval, and authorized destruction of files.

• Communicates and collaborates with vendors, consultants, and internal teams to obtain required documentation and ensure compliance with project standards.

Minimum Qualifications:

Bachelor's or Master's degree and 0+ years of relevant experience or an equivalent combination of education and experience pursuant to Fla. Stat. 112.219(6).

Preferred Qualifications:

• Bachelor's degree in Construction Management, Engineering, Architecture, Business Administration, or a related field.

• Experience supporting design, construction, facilities, or capital project environments.

• Knowledge of project lifecycle processes, including initiation, coordination, and close-out.

• Proficiency in project management systems or databases (e.g., Procore, e-Builder, or similar platforms).

• Experience coordinating with multiple stakeholders, including project managers, vendors, and internal teams.

• Ability to manage and track multiple projects simultaneously with high attention to detail and accuracy.

• Strong written and verbal communication skills, including experience preparing reports, documentation, or presentations.

• Strong organizational and records management skills, including document control and archiving practices.

• Knowledge of compliance requirements related to contracts, records retention, and non-disclosure agreements.

• Experience analyzing data, researching information, and supporting process improvements or workflow efficiencies.

• Exceptional analytical and problem-solving skills to address design or implementation deficiencies.

Special Instructions to the Applicants:

The anticipated salary range for this position is $48,722 - $65,165. The final salary will be determined based on the candidate's qualifications, experience, and internal equity considerations.

Position requires a valid Class E driver's license. The position may involve driving to various locations on and off campus to conduct University business.

All applicants must be authorized to work for any U.S. employer. Visa sponsorship is not available for this position, and the university cannot accommodate H1B transfers or employment-based visa processing for individuals currently sponsored by another employer.

Position requires a valid Class E driver's license. The position may involve driving to various locations on and off campus to conduct University business.

Are you ready to unleash YOUR potential?

As a next-generation public research university and Forbes-ranked top employer in Florida, we are a community of thinkers, doers, creators, innovators, healers, and leaders striving to create broader prosperity and help shape a better future. No matter what your role is, when you join Knight Nation, you'll play an integral role at one of the most impactful universities in the country. You'll be met with opportunities to connect and collaborate with talented faculty, staff, and students across 13 colleges and multiple campuses, engaging in impactful work that makes a positive difference. Your time at UCF will provide you with many meaningful opportunities to grow, you'll work alongside talented colleagues on complex projects that will challenge you and help you gain new skills, and you'll have countless rewarding experiences that go well beyond a paycheck.

Working at UCF has its perks!UCF offers:

• Benefit packages, including Medical, Dental, Vision, Life Insurance, Flexible Spending, and Employee Assistance Program

• Paid time off, including annual and sick time off and paid holidays

• Retirement savings options

• Employee discounts, including tickets to many Orlando attractions

• Education assistance

• And more...For more benefits information, view the UCF Employee Benefits Guide.

Dive into our Total Rewards Calculator to discover the diverse selection available to you, giving you a glimpse into the benefits that together shape your comprehensive rewards package at UCF.

Unless explicitly stated on the job posting, it is UCF's expectation that an employee of UCF will reside in Florida as of the date the employment begins.

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The University of Central Florida is an equal opportunity employer that does not discriminate against any employee or applicant for employment based on any characteristic protected by law. The University maintains programs for protected veterans and individuals with disabilities in accordance with all applicable federal and state laws.

As a Florida public university, the University of Central Florida makes all application materials and selection procedures available to the public upon request.

UCF is proud to be a smoke-free campus and an E-Verify employer.

If an accommodation due to a disability is needed to apply for this position, please call 407-823-1336 or email onac@ucf.edu.

For general application or posting questions, please email talent@ucf.edu.