Coordinator, Communications and Events

The Eller College of Management is seeking an Events and Communication Coordinator who will support by planning, coordinating, and implementing communications and events geared toward engaging the stakeholders and communities.

This position will plan, coordinate, and deliver a variety of events which include but are not limited to professional development for students, special celebrations, speaker series, and information sessions. The incumbent will work within the UA and Eller brand guidelines to craft messaging about the department and its programs for specific audiences, including prospective, and current students, donors, alumni, faculty, staff, and outside stakeholders. This position will also perform other administrative duties as assigned to help support the Department needs.

Visa sponsorship is not available for this position

Outstanding U of A benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; U of A/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to U of A recreation and cultural activities; and more!

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Events

• Work closely with the Marketing Department Head, Faculty, and the Department Staff team to develop plans and strategies to schedule and host events throughout the academic year.
• Oversee all aspects of events, including invitation, venue, scheduling, catering, facilities, rentals, decor, entertainment, permits, transportation, AV needs, videographer/photographer, staffing, publicity, guest services (trips, accommodation, etc.), and other relevant activities.
• Evaluate on-going and new events and recommend improvements based on interpretation of outcomes.
• Coordinate event expense payments (via p-card, purchase requisitions, interdepartmental billings, etc.) in accordance with department and university policy and within department approved budget allocation.

Communications

• Following the Eller editorial style guide, write original copy for communications materials such as letters, news articles, brochures, email nurturing/recruitment campaigns, and web pages.
• Work with the Eller MarComm team and program coordinators to generate leads for graduate programs and recruit students; use Salesforce CRM as appropriate.
• Using the college's enterprise tool, collaborate with the Eller MarComm team to create and post engaging social media content for the college's and department's channels.
• Maintain content on department webpages.
• Work with marketing academic program directors to promote the programs and recruit students.
• Work with the department head and Eller MarComm team to update the annual marketing department newsletter. Coordinate the production and mailing of the newsletters to AACSB deans, department chairs, and other relevant parties.
• Provide written output such as departmental communications, website content, news articles, brochure copy, presentations, and other communication tools.
• Select and order imprinted promotional items for marketing academic programs.
• Work with Eller's Development team, UA Foundation, and department faculty committees to coordinate the scholarship awarding process in Scholarship Universe.
• Coordinate with the Eller MarComm team on the creation of visual assets including photos and video.

Recruitment Processing

• Assist the Marketing Minor program director with pulling student records for processing applications for the program.

Knowledge, Skills, and Abilities:

• Strong written and verbal communication skills.
• Ability to coordinate events and manage logistics.
• Ability to manage multiple tasks and meet deadlines.
• Strong organizational skills and attention to detail.
• Ability to work effectively with faculty, staff, students, and external partners.
• Ability to provide excellent customer service.
• Knowledge of social media and digital communication tools.
• Ability to create and edit communications materials for various audiences.
• Proficiency with Microsoft Office and other business applications.
• Ability to learn and use university systems and technology platforms.

This job posting reflects the general nature and level of work expected of the selected candidate(s). It is not intended to be an exhaustive list of all duties and responsibilities. The institution reserves the right to amend or update this description as organizational priorities and institutional needs evolve.

• Bachelor's degree or equivalent advanced learning attained through experience required.
• 1 year of relevant work experience is required.