New

Track Administrator

Flint Hills
life insurance, parental leave
United States, Texas, Corpus Christi
Jun 03, 2026
Your Job The Track Administrator / Timekeeper ensures a steady and accurate flow of contractor time data to support timely invoicing and cost reporting. This role partners closely with vendor timekeepers and internal stakeholders to collect, review, allocate, and validate contractor timesheets within the Track system. The data managed in this role is used to generate daily invoices and support business reporting. The Track Administrator serves as a key point of contact for timekeeping process issues, system discrepancies, and vendor onboarding activities, and plays an active role in identifying process gaps and driving sustainable improvements. What You Will Do Ensure site timekeeping processes are followed and collaborate with internal and external stakeholders to identify and resolve issues Identify gaps in processes and work with teams to implement sustainable improvements Coordinate and execute sitespecific onboarding steps for new vendors, including pay formula testing and skill and schedule assignments Audit timekeeping and billing processes to ensure overall process health; discuss findings with the team and take appropriate action Collect, edit, and allocate contractor timesheets within the Track system Review variances such as discrepancies, schedule changes, and craft or skill overrides for accuracy and ensure appropriate approvals are obtained Prepare and distribute unallocated reports for cost reporting Deactivate contract employees from Track records as needed Support highvolume operational periods, such as Turnarounds Maintain accurate files for all Track contractor records and invoices Facilitate and provide data to internal stakeholders for review and decisionmaking Who You Are (Basic Qualifications) Experience performing timekeeping and labor cost tracking in a systembased environment Proficiency with Microsoft Office, including Excel, for data review and reporting Experience reviewing, validating, and reconciling time or labor data for accuracy Ability to follow defined processes and identify discrepancies requiring approval or correction What Will Put You Ahead Experience administering the Track system or a comparable timekeeping or labor management system (such as SAP or Kronos) Advanced Excel skills, including formulas, pivot tables, and data validation Experience using Power BI or similar reporting tools to analyze and present labor or cost data Knowledge of Lean or continuous improvement concepts applied to administrative or operational processes Experience serving as a process owner, lead, or subject matter resource for system or workflow questions This role is subject to the Transportation Workers Identification Credentialing (TWIC) rule and requires the successful candidate to obtain a TWIC identification badge, allowing for un-escorted access to the facility within a specific time period. At Koch companies, we are entrepreneurs. This means we openly challenge the status quo, find new ways to create value and get rewarded for our individual contributions. Any compensation range provided for a role is an estimate determined by available market data. The actual amount may be higher or lower than the range provided considering each candidate's knowledge, skills, abilities, and geographic location. If you have questions, please speak to your recruiter about the flexibility and detail of our compensation philosophy. Hiring Philosophy All Koch companies value diversity of thought, perspectives, aptitudes, experiences, and backgrounds. We are Military Ready and Second Chance employers. Learn more about our hiring philosophy here. Who We Are As a Koch company, Flint Hills Resources is an industry-leading refining company making the oil and transportation products that keep the world moving. We make a large supply of fuel for gas stations and airports in addition to transporting crude oil, natural gas liquids and refined products through 4,000+ miles of pipeline -delivering energy to farmers, manufacturers and families. Our team champions innovation and excellence to help power modern life. At Koch, employees are empowered to do what they do best to make life better. Learn how our business philosophy helps employees unleash their potential while creating value for themselves and the company. Our Benefits Our goal is for each employee, and their families, to live fulfilling and healthy lives. We provide essential resources and support to build and maintain physical, financial, and emotional strength - focusing on overall wellbeing so you can focus on what matters most. Our benefits plan includes - medical, dental, vision, flexible spending and health savings accounts, life insurance, ADD, disability, retirement, paid vacation/time off, educational assistance, and may also include infertility assistance, paid parental leave and adoption assistance. Specific eligibility criteria is set by the applicable Summary Plan Description, policy or guideline and benefits may vary by geographic region. If you have questions on what benefits apply to you, please speak to your recruiter. Additionally, everyone has individual work and personal needs. We seek to enable the best work environment that helps you and the business work together to produce superior results. Equal Opportunities Equal Opportunity Employer, including disability and protected veteran status. Except where prohibited by state law, some offers of employment are conditioned upon successfully passing a drug test. This employer uses E-Verify. Please click here for additional information. (For Illinois E-Verify information click here, aqui, or tu).