Federal Project Administrator

At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we foster a culture of inclusion throughout our company and within our communities, we constantly ask ourselves: What is our impact on the world?

Watch Our Story:' https://www.hdrinc.com/our-story'

Each and every role throughout our organization makes a difference in our ability to change the world for the better. Read further to learn how you could help make great things possible not only in your community, but around the world.

At HDR, our employeeownership model shapes everything we do, including how we support and care for our people. Our diverse service lines, including Water, Architecture, Building Engineering Services, Field Services, Power, Waste, Industrial, and Transportation reflect our commitment to shaping resilient, sustainable, and forwardthinking communities around the world. Across these disciplines, our teams design and deliver solutions that safeguard public health, enhance quality of life, power innovation, and drive responsible growth. Whether advancing clean water, creating healing and learning environments, engineering nextgeneration facilities, or building the infrastructure that moves people and energy, our work is rooted in technical excellence and a shared sense of purpose. Our employeeowners collaborate across specialties, combining creativity, precision, and deep expertise to solve the most complex challenges facing our clients and communities.

HDR is looking for a Federal Project Administrator to join our Charlotte, NC office. The Federal Project Administrator provides high level administrative and Federal compliance focused project support, ensuring projects are well organized, accessible, and aligned with Federal requirements. The role supports multiple Project Managers and project teams and serves as a trusted resource for Federal processes, controlled information, and documentation coordination. This is a hands on, fast paced role best suited for someone who is proactive, resourceful, and comfortable finding answers independently while working collaboratively across teams. Day-to-day duties will include the following:

Federal Project & Compliance Support
* Provide administrative support for Federal projects across planning, design, and construction phases
* Support adherence to Federal requirements related to documentation, security, and information handling
* Maintain awareness of Federal compliance requirements impacting project administration
* Serve as a knowledgeable resource for Controlled Unclassified Information (CUI), including:
o Supporting proper handling, storage, and transmission
o Tracking required training and access documentation
o Assisting teams with compliance readiness

Project Information & Document Management
* Establish and maintain project records in Newforma to ensure accurate document control and tracking
* Track and organize RFIs, submittals, change orders, applications for payment, field reports, schedules, and closeout documentation
* Prepare project file structures and support transitions from pursuit to active delivery
* Maintain secure, organized electronic and paper project files and archive closed projects in accordance with Federal and HDR requirements

Project Management Support
* Assist Project Managers with project setup, coordination, and ongoing administrative needs
* Support development and maintenance of project work plans, staffing metrics, and status tracking
* Generate and maintain project tracking tools, logs, and reports
* Assist with basic budgeting support, including tracking, data entry, and reporting

Meetings, Coordination & Communication
* Coordinate internal and external project meetings, including scheduling, agendas, and meeting minutes
* Track action items and follow up to support timely completion
* Process base, site, and camera access requests and maintain related documentation
* Support site visits by coordinating logistics and distributing reports

Writing, Editing & Presentation Support
* Prepare, edit, and format professional correspondence, reports, presentations, and project documentation
* Proofread materials for clarity, accuracy, grammar, and formatting
* Assist with resumes, project descriptions, and other standard Federal project materials
* Ensure documents align with HDR and client formatting standards

U.S. citizenship required due to Federal client contract requirements

Preferred Qualifications
* 5 years of experience supporting Federal projects in an administrative or project support capacity
* Working knowledge of Federal project environments and administrative requirements
* Strong understanding of Federal compliance expectations, including CUI fundamentals
* Proven ability to manage multiple projects with minimal direction
* Strong organizational, follow through, and communication skills
* Prior experience in a Federal Project Administrator or Project Coordinator role
* Experience with tools such as Newforma, Bluebeam Revu, SpecsIntact, SharePoint, and Microsoft Project and/or Primavera P6
* Familiarity with base access processes, site coordination, and Federal documentation standards
* Comfort working in a highly collaborative, multi-project management environment and with teams in other locations, local candidates are preferred

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