HR Coordinator

The Human Resources Directorate is seeking an HR Coordinator to join its Talent Acquisition team. In this dynamic role, you will provide critical administrative and operational support in a fast-paced, high-volume recruitment environment. As a key member of the hiring process, you will help deliver an exceptional candidate and hiring manager experience while supporting the Laboratory's efforts to attract and hire top talent.
This position serves as a primary point of contact for candidates, hiring managers, department administrators, employees, and Human Resources staff. The HR Coordinator plays an integral role in ensuring recruitment activities are executed efficiently, professionally, and in compliance with Laboratory policies and procedures. Success in this role requires strong organizational skills, attention to detail, excellent customer service, and the ability to effectively manage multiple priorities in a collaborative environment.

Key Responsibilities

• Coordinating recruitment activities from requisition approval through onboarding to ensure a seamless and positive candidate experience

• Assisting recruiters and hiring managers with candidate screening, dispositioning, and applicant communications throughout the hiring process

• Facilitating pre-employment activities, including education verification, reference checks, and pre-placement physical scheduling

• Managing complex, high-volume calendars and coordinating interviews involving candidates, hiring managers, search committees, and key stakeholders

• Preparing employment-related documentation, including offer letters, relocation materials, and other onboarding resources

• Serving as a primary point of contact for candidates and new hires, providing guidance and support throughout the recruitment and onboarding process

• Supporting workforce outreach initiatives by coordinating recruiting events, career fairs, internships, and talent pipeline activities

• Maintaining and monitoring applicant tracking system data to ensure accuracy, compliance, and timely movement of candidates through the recruitment lifecycle

• Partnering with Talent Acquisition staff to support affirmative action, equal employment opportunity, and other regulatory compliance requirements

• Generating, tracking, and maintaining recruitment metrics, reports, and workflow documentation to support operational effectiveness and continuous improvement

• Handling sensitive and confidential information with discretion and professionalism while ensuring compliance with Laboratory policies and procedures

• Contributing to special projects, process improvements, and strategic Talent Acquisition initiatives that enhance recruitment operations and the candidate experience

Required Knowledge, Skills, and Abilities:

• Bachelor's degree in Human Resources or directly related field, or equivalent experience based on 2:1 (experience: college) years.

• Proficient in Microsoft Word, Excel, PowerPoint and Outlook, with knowledge of, or ability to learn, SharePoint

• Experience with PeopleSoft HR, or similar Human Resource Management systems or other data base systems

• Strong oral and written communication skills

• Demonstrated customer service orientation

• Detailed oriented and well organized

• Demonstrated ability to work in a fast-paced environment with competing priorities

• Demonstrated ability to work in a team environment

• Knowledge of Microsoft Office, including Outlook, Excel, Word, PowerPoint and Sharepoint

Preferred Knowledge, Skills, and Abilities:

• Proven experience as an HR assistant, staff assistant or relevant human resources/administrative position

• Experience with applicant tracking database systems.

• Knowledge of OFCCP compliance rules.

Brookhaven Laboratory is committed to providing fair, equitable, and competitive compensation. The full salary range for this position is $70,000-$80,000 / year. Salary offers will be commensurate with the final candidate's qualification, education, and experience and considered with the internal peer group.

Brookhaven National Laboratory is committed to employee success and we believe that a comprehensive employee benefits program is an important and meaningful part of the compensation employees receive. Review more information at BNL | Benefits Program

Brookhaven National Laboratory requires all non-badged personnel including visitors to produce a REAL-ID or REAL-ID compliant documentation to access Brookhaven National Laboratory - view more information atwww.bnl.gov/real-id. This is due to nationwide identification requirements for federal site access as required by the federalREAL ID Act. Those not in possession of a REAL ID-compliant document will not be permitted to access the site which includes access to the Laboratory for interviews.

About Us

Brookhaven National Laboratory (www.bnl.gov) delivers discovery science and transformative technology to power and secure the nation's future. Brookhaven Lab is a multidisciplinary laboratory with seven Nobel Prize-winning discoveries, 37 R&D 100 Awards, and more than 70 years of pioneering research. The Lab is primarily supported by the U.S. Department of Energy's (DOE) Office of Science. Brookhaven Science Associates (BSA) operates and manages the Laboratory for DOE. BSA is a partnership between Battelle and The Research Foundation for the State University of New York on behalf of Stony Brook University. BSA salutes our veterans and active military members with careers that leverage the skills and unique experience they gained while serving our country, learn more at BNL | Opportunities for Veterans at Brookhaven National Laboratory.

Equal Opportunity/Affirmative Action Employer

Guided by our core values of integrity, responsibility, innovation, respect, and teamwork, Brookhaven Science Associates is an Equal Employment Opportunity Employer-Vets/Disabled. We are committed to fostering a respectful and collaborative environment that fuels scientific discovery. We consider all qualified applicants without regard to any characteristic protected by law. All qualified individuals are encouraged to apply. We ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation. *VEVRAA Federal Contractor

BSA employees are subject to restrictions related to participation in Foreign Government Talent Recruitment Programs, as defined and detailed in United States Department of Energy Order 486.1A. You will be asked to disclose any such participation at the time of hire for review by Brookhaven. The full text of the Order may be found at:https://www.directives.doe.gov/directives-documents/400-series/0486.1-BOrder-a/@@images/file