(Hybrid) Research Network & Project Coordinator - WVU Cancer Institute/Clinical Research Unit

The WVU Cancer Institute at West Virginia University is currently accepting applications for a (Hybrid) Research Network & Project Coordinator with the Clinical Research Unit.

About the Opportunity

The Research Network & Project Coordinator supports clinical research operations across the WVU Cancer Institute regional sites. This position coordinates multi site clinical research activities, ensures protocol and regulatory compliance, manages project workflows, and facilitates communication among investigators, research staff, and external partners. The role includes project management, site coordination, data oversight, training, and process improvement responsibilities.

We strongly believe in work-life balance and keeping time for things we love outside our work. WVU offers generous benefits, including:
* 37.5-hour work week
* 13 paid holidays (staff holiday calendar)
* 24 annual leave (vacation) days per year (employee leave)
* 18 sick days per year (for when you're ill, for when you need time to care for sick family, for your own, or your family's, regularly scheduled medical appointments. Who is family for the purpose of this leave? A lot of people in your life including immediate relatives and in-laws as well as others considered to be members of your household living under the same roof)
* WVU offers a range of health insurance and other benefits
* 401(a) retirement savings with 6% employee contribution match, eligibility to continue health insurance, and other retiree perks. Looking for more retirement benefits information? Check out retirement health insurance benefits, retirement income, and FAQ's.
* Wellness programs

What You'll Do

• Network & Site Coordination:

  • Support site startup activities, including feasibility assessments, regulatory document collection, and staff registration with sponsors.
  • Maintain communication channels and contact lists for all network affiliates. Provide training and ongoing support to site personnel; assist in developing training tools and job aids.
  • Coordinate network meetings, teleconferences, agendas, and minutes.
  • Track site performance, protocol status, and accrual metrics.
  • Assist with contracting processes, including site agreements, work orders, and regulatory submissions.
  • Collaborate with website and communications teams to maintain timely updates.
• Project & Protocol Management:
  • Ensure adherence to study protocols, IRB requirements, and federal/state regulations.
  • Oversee data collection, data quality review, and reporting for the regional locations.
  • Maintain regulatory documentation, deviation/violation tracking, and staff credentialing and training.
  • Communicate with sponsors, NCTN groups, and investigators throughout the project lifecycle.
  • Assist with eligibility review, enrollment processes, and participant followup as needed.
  • Conduct remote or onsite study start up meetings, monitoring visits and prepare followup documentation.
  • Work with Informatics teams to implement workflows and data systems.
  • Prepare project status reports for leadership and stakeholders.
• Infrastructure, Education & Process Improvement:
  • Develop tools, workflows, and tracking systems to support project and network operations.
  • Assist in creating educational materials and resources to support clinical trial awareness.
  • Contribute to SOP development and process improvement initiatives.
  • Coordinate research team meetings and administrative tasks.
• Supervisory Responsibilities:
  • No direct supervision required.
  • Expected to provide training, guidance, and support to research staff.
  • May serve as project or program lead as assigned.

• Bachelor's degree in a scientific, healthcare, or related field.
• A minimum of two (2) years of experience in the following:
  • Clinical research or project management experience.
• Any equivalent combination of related education and/or experience will be considered.
• All qualifications must be met by the time of employment.

Knowledge, Skills and Abilities

• Strong written, verbal, and interpersonal communication skills.
• Ability to manage multiple tasks, meet deadlines, and adapt to changing priorities.
• Demonstrated project management skills and ability to work independently or collaboratively.
• Knowledge of research regulations, ethics, and responsible conduct of research.
• Proficiency with Microsoft Office Suite.
• Ability to travel to network sites and attend occasional events outside normal working hours.

Preferred Qualifications

• Experience coordinating multicenter research projects or networks.
• Experience in data abstraction, report writing, or training.
• Teaching or instructional experience.
• Experience with website updates or informatics systems.
• Master's degree with 1+ year of experience (or Bachelor's with 2+ years).
• Demonstrated success in research project management and regulatory compliance.

West Virginia University is a place of purpose and community. We take pride in our profound impact on the state of West Virginia and are committed to the personal and professional growth of our employees.

From the groundbreaking R1 research at our flagship campus in Morgantown to the career-oriented programs at WVU Potomac State in Keyser, and the technology-intensive programs at WVU Tech in Beckley, the contributions of WVU employees resonate across the state, touching lives and shaping futures.

At WVU, you will discover a supportive community that champions work-life balance and fosters a collaborative atmosphere. Our core values - service, curiosity, respect, accountability and appreciation - unite us as Mountaineers.

Join us at West Virginia University, where your work will make a lasting impact. To learn more about WVU, visit wvu.edu.

West Virginia University is an Equal Opportunity Employer. We invite all qualified applicants regardless of race, color, religion, sex, national origin, age, disability, genetic information, or Veteran status.