New

Program Coordinator I

Rutgers University

life insurance, employee discount

United States, New Jersey, New Brunswick

Jun 03, 2026

Position Details

Position Information

Recruitment/Posting Title	Program Coordinator I
Job Category	URA-AFT Administrative
Department	NB Summer/Winter
Overview	Rutgers, The State University of New Jersey, is a leading national research university and the State of New Jersey's preeminent, comprehensive public institution of higher education. As one of the largest employers in the State of New Jersey, Rutgers University is committed not only to the students and the State that we serve, but also to the faculty and staff who work on our campuses. For two consecutive years, Rutgers is ranked on Forbes' list of America's Best Large Employers. Rutgers holds #64 of 500 employers and is the #1 New Jersey employer on the publication's 2023 list. Rutgers' commitment to its employees includes maintaining and fostering a safe, diverse, and respectful workplace environment, creating employment opportunities for our nation's military veterans, and ensuring accessibility and accommodation for individuals with disabilities.
Posting Summary	Rutgers, The State University of New Jersey is seeking a Program Coordinator I for the Office of Summer and Winter Sessions and Pre-College programs. These programs include both credit-bearing and non-credit offerings, as well as residential and commuter experiences designed to prepare high school students for college access, college readiness, and personal development. The position serves as the first of contact for students and their family. Among the key duties of the position are the following: Works collaboratively with faculty, staff, campus partners, students, and parents to ensure high-quality program delivery with an emphasis on high-volume student/family communication, working in a fast-paced environment during peak summer operations, and an independent problem-solver. Performs duties including planning, coordinating, and responding to inquiries, coordinating the administrative logistics of residential academies, and other programs and events. Assists with synchronizing and coordinating administrative processes including scheduling, registration, documentation, communications, website content, and record-keeping. Assists with the recruitment and hiring of summer seasonal student program workers. Plans for all residential and operational support, such as move-in and move-out and closing program events. Performs professional work that requires knowledge of general program coordination practices and the basic application and use of office concepts, theories, and terminology. Uses various applications for coordinating enrollment logistics, responding to program inquiries, and ensuring a safe, engaging, and inclusive student experience. Contributes to serving the mission of the office and working with staff, vendors, students, parents, and academic partners, promoting a positive team culture.
FLSA	Nonexempt
Grade	04
Salary Details	minimum - $60,000
Minimum Salary	59893.480
Mid Range Salary	73909.480
Maximum Salary	87925.480
Offer Information	The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.
Benefits	Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include: Medical, prescription drug, and dental coverage Paid vacation, holidays, and various leave programs Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options Employee and dependent educational benefits (when applicable) Life insurance coverage Employee discount programs
Position Status	Full Time
Working Hours
Standard Hours	37.50
Daily Work Shift	Day
Work Arrangement	Consistent with the current application of Rutgers Policy 60.3.22 or the applicable provisions of relevant collective negotiations agreements, this position may be eligible for a hybrid work arrangement. Flexible work arrangements are not permanent, subject to change or discontinuation, and contingent on the employee receiving approval in the FlexWork@RU Application System.
Union Description	URA-AFT Administrative
Payroll Designation	PeopleSoft
Seniority Unit
Terms of Appointment	Staff - 12 month
Position Pension Eligibility	ABP

Qualifications

Minimum Education and Experience	Bachelor's Degree and at least two (2) years of experience that demonstrates knowledge and understanding of program and academic planning, customer service, and activity planning in a higher education setting.
Certifications/Licenses
Required Knowledge, Skills, and Abilities	Excellent communication skills. Ability to multitask and work in a fast-paced environment, ensuring accuracy with figures and attention to detail. Ability to maintain a positive, can-do attitude. Ability to be computer-savvy and a quick learner.
Preferred Qualifications	Experience with Rutgers systems and databases, including ANCOR, DICES EResources, as well as experience with Salesforce, Constant Contact, and Qualtrics. Hands on working experience in coordinating programs paired with facilitating events, managing timelines, tracking enrollments, and handling logistics (workshops, orientations, or campus visits).
Equipment Utilized	Personal computers, laptops, and iPad. MS Office Suite of software, Qualtrics. MS, CSS, EResources, ANCOR and DICES.
Physical Demands and Work Environment	Ability to lift up to 25 pounds and stand for long periods of time when facilitating tabling events, conferences, and attending fairs.
Special Conditions

Posting Details

Posting Number	26ST1153
Posting Open Date	06/02/2026
Special Instructions to Applicants
Regional Campus	Rutgers University-New Brunswick
Home Location Campus	Cook (RU-New Brunswick)
City	New Brunswick
State	NJ
Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement