New

Program Administrator

Aleron
United States, New York, East Aurora
Jun 02, 2026
Description Job Title: Program Administrator Location: Elma, NY Employment Type: Contract (6 months) Industry: Aerospace and Defense Compensation: $30.28 /hr. Schedule: Monday-Friday, 7AM to 3PM, the first 90 days are onsite and then move into hybrid About the Opportunity: The purpose of the Program Administrator position is to facilitate timely and compliant program execution as well as financial remuneration through the successful completion of the following key responsibilities. Order Processing- Enters and maintains contract and sales order information in ERP systems to ensure timely and compliant fulfillment of program obligations. Financial Transactions- Generate invoices, process credit requests and memos. Logistics Coordination- Process packers and resolve shipping issues escalated by client shipping. Why You'll Love Working Here: Supportive, team-driven culture that values collaboration, transparency, and accountability. Opportunity to grow your career with a global workforce solutions leader serving multiple industries. People-first environment that encourages employees to bring their authentic selves to work. Strong focus on partnership, innovation, and delivering meaningful results for clients and candidates. Why This Opportunity is Exciting: This role offers the opportunity to join a company that prioritizes both people and performance-where your contributions directly impact client success while providing you with room to grow and develop professionally. About Acara Solutions Acara is a premier recruiting and workforce solutions provider- we help companies compete for talent. With experience across industries worldwide, we partner with clients, listen to their needs, and design talent solutions that deliver the business outcomes they want. We draw on decades of experience to provide contingent staffing, direct placement, executive search, and workforce services worldwide. Sound like a good fit? APPLY TODAY What You'll Do: Customer Engagement- Communicates with customers and responds to small business requests. Documentation & Records- Enters and maintains official program records for audit purposes including the creation of contract briefs to support incurred costs submissions. Compliance & Contracts- Reviews bailment agreements, ensure contract compliance using compliance matrix. Cross-Department Collaboration- Coordinates with internal departments to ensure order fulfillment and issue resolution. Warranty & Returns- Manages RUR (Return Under Review) and repair warranty processes. Reporting & Analysis- Creates and maintain dashboards and weekly reports. Contract and Program Knowledge- Applies basic understanding of contracts and program operations to ensure proper documentation and compliance. The Program Administrator ensures accuracy in contract order entry and invoicing, while maintaining compliance with all documentation standards. Timely responses to inquiries, proactive communication of order status, and resolution of shipping issues within 48 hours are essential. The position requires maintaining up-to-date dashboards and reports, safeguarding confidential information, and supporting audits with thorough documentation. Professionalism in customer interactions, attention to detail, and commitment to continuous process improvement are necessary for success. Job Requirements What You'll Bring: High School Diploma or GED. 2+ years of experience in Microsoft Office. What Sets You Apart: Bachelor's Degree Master's Degree (MBS) Advanced Excel skills. ERP and order management system proficiency (MBS, CCRF, SAP). Good written and verbal communication. Attention to detail and accuracy in information/data entry and maintenance. Solid business acumen, basic contract interpretation, and compliance awareness. Ability to manage multiple priorities under tight deadlines. Customer service and stakeholder engagement. Familiarity with space and defense industry logistics and documentation. Analytical thinking and report generation. Problem-solving in shipping and fulfillment processes. Collaboration across departments and functions. Additional Information: Upon offer of employment, the individual will be subject to a background check. After you apply, you may receive a call or message from our AI Talent Scout about this role or other opportunities that match your skills and preferences. AI agent role is to help speed up your hiring process by answering questions, confirming basic information, and identifying whether there's a mutual fit. The call or chat may be recorded so that our recruiting team can review it - they make all final hiring decisions, while AI agent simply helps move you forward faster. The best part? They are available 24/7, so you can connect whenever it's convenient for you. Aleron companies (Acara Solutions, Aleron Shared Resources, Broadleaf Results, Lume Strategies, TalentRise, Viaduct) are an Equal Opportunity Employer. Race/Color/Gender/Religion/National Origin/Disability/Veteran. Applicants for this position must be legally authorized to work in the United States. This position does not meet the employment requirements for individuals with F-1 OPT STEM work authorization status. Apply