Facility Coordinator

JLL empowers you to shape a brighter way.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented peopleand empowering them tothrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Position Title

Facility Coordinator

Position Summary: Provide general overall FM services including continuous monitoring of facility. Work with Facilities Manager to handle routine property management operations, including: Procurement of property supplies and services, including issuing purchase orders, managing bid requests and service/construction contracts, processing of accounts payable and accounts receivables.

Essential Functions: Directly support Sr. Facility Manager with on-going facility and team related responsibilities, including, but not limited to:

• Assist with budgetary requests, analysis, and reporting.

• Assist with researching, analyzing, and reporting budget variances.

• Provide facility specific assistance to the project management team as needed or requested.

• Act as a liaison to Jones Lang LaSalle finance team and other account team members.

• Work with team members to identify and respond to any financial or budgeting related issues.

• Helps support facility specific cost savings targets to contribute to the account achieving significant savings.

• Processing of invoices and purchase orders.

• Supports requests associated with Jones Lang LaSalle Management, Operations and Financial audits.

• Assist with the coordination and scheduling of maintenance activities.

• Assists with receiving and dispatching of work requests to technical staff, vendors, or other services providers.

• Ensure appropriate follow up with client, vendors, and team members.

• Provide direction/information to vendors, facilities staff and service providers as required to ensure excellent coordination/execution of work within client environment with minimal disruption.

• Act as an interface with client, visitors, and guests.

• Provide general overall facility management services including continuous monitoring of office/facility.

• Escalates issues associated with and ensures timely resolution of all building services including janitorial, food service, coffee services, parking, vending, conference rooms, workstation as well as interior and exterior furnishings, fixtures, and equipment.

• Coordinates special events in support of client or Jones Lang LaSalle.

• Provides support for meetings and conference room reservations, as needed.

• Assists management and staff with operational reporting, budgeting, financial systems, purchasing as necessary.

• Provides facility specific assistance to the project management team as needed or requested.

• Acts collaboratively to solve problems and resolve spontaneous and unique situations with professionalism and service orientation.

• Ensures delivery of committed services and overall satisfaction with Jones Lang LaSalle performance. Demonstrate leadership, responsiveness, and creativity in finding solutions for service delivery.

• Reads and understands the applicable Service Level Agreements, helps achieve the Key Performance Indicators and scores favorably on the client satisfaction surveys.

• Seeks to continuously improve processes, systems, and overall client satisfaction.

• Provides direction/information to vendors, facilities staff and service providers as required to ensure excellent coordination/execution of work within client environment with minimal disruption, as needed.

• Any and all other duties and tasks assigned.

Required Knowledge, Skills and Abilities (KSA)

• Bilingual English/Spanish preferred

• Must have Corrigo experience 2+ years

• Superior customer service skills and orientation

• Ability to maintain professionalism at all times under stressful situations

• Ability to plan and manage work under time constraints

• Ability to multitask and work without direct supervision

• Proficient in MS Office, and possess strong written, verbal and people skills

• Strong organizational skills and collaborative style needed

• Must be proficient at Excel Spreadsheets and have the administrative capability of customizing administrative reports

• Ensure accuracy and timely updates to all database files (contacts, contracts, vendors, landlords, emergency files, Invoicing etc.), and recurring client and Sr. Facility Manager documentation and reporting requirements; in supporting all areas of Property Management Operations/Administration.

Education/training

• 2+ years' experience with Facility or Property Administration.

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

Location:

If this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements. We're interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

• 401(k) plan with matching company contributions

• Comprehensive Medical, Dental & Vision Care

• Paid parental leave at 100% of salary

• Paid Time Off and Company Holidays

• Early access to earned wages through Daily Pay

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you'repursuing.

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.

Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may email us at HRSCLeaves@jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

Accepting applications on an ongoing basis until candidate identified.