Administrative Assistant

Kokosing (www.kokosing.biz) is one of America's 50 largest General Contractors and services a broad spectrum of clients in both the private and public business sectors. Kokosing's services include heavy civil/industrial construction such as highways, bridges, underground utilities, water/wastewater facilities, and marine construction. For over 75 years, Kokosing has successfully attracted the most qualified technical personnel in the construction industry by offering visible challenges, superior quality, and attractive rewards. With over $2.8 billion in annual sales and a commitment to its workforce, Kokosing is the winning team.

Job Description:

Location: Fredericktown, OH. This position does not offer hybrid or remote work. You will be in office Mon-Fri 8am-5pm.

Job Description

Duties and Responsibilities:
Provide administrative support to the Kokosing Support Operations Team, including:

• Provide administrative assistance to Support Operations equipment team for department level projects.
• Prepare and handle confidential information, including correspondence, reports and other company documents.
• Coordinate meetings, develop agendas, document discussion points, and track action items to completion
• Make travel arrangements for Support Operations Team as needed.
• Receive vendors and guests and maintain good public relations with them.
• Prepare and proofread correspondence, memoranda, and other documents.
• Perform calendar management.
• Perform miscellaneous filing and clerical tasks.
• Maintain compliance management for Support Operations Team as needed.
• Organize charity donation efforts, retirement celebrations, and misc. events.
• Coordinate and perform all general office administration functions, including ordering supplies and obtaining office equipment troubleshooting/repair.
• Organize catering for all office meetings, special events and internal meetings.
• Coordinate and assemble special projects as required for internal trainings and other events.
• Assist Support Operations Team Members with the creation and distribution of information and/or materials to the group as required.
• Perform other duties as assigned.

Knowledge, Skills and Abilities:

• Excellent writing, spelling, grammar and proofreading skills
• Proficient in Microsoft Office Suite, including Word, Excel, PowerPoint, Outlook, and Teams and
• Typing (50+ wpm)
• Ability to organize, prioritize, and produce quality work
• Ability to effectively multi-task
• Excellent interpersonal communication skills, both verbal and written
• Adaptable to changing demands from multiple people
• Detail and deadline oriented, and punctual
• Self-motivated to complete assignments in a timely manner
• Have a forward-thinking, innovative mindset and a willingness to leverage emerging technologies, including AI tools, to improve efficiency and effectiveness.
• Intermediate proficiency of graphic design concepts with the ability to support routine creative and marketing needs

Education and Experience:

• High school diploma or equivalent experience required.
• Associate or bachelor's degree in business administration, marketing, communications, or a related field (or equivalent experience).