Director of Budget & Finance

Florida International University is a Top 50, preeminent public research university with 55,000 students from all 50 states and more than 140 countries, as well as an alumni network of more than 340,000. Located in the global city of Miami, the university offers more than 200 degree programs at the undergraduate, graduate and professional levels, including medicine and law. FIU faculty are leaders in their fields and include National Academy members, Fulbright Scholars and MacArthur Genius Fellows. A Carnegie R1 institution, FIU drives impactful research in environmental resilience, health and technology and innovation. Home to the Wall of Wind and Institute of Environment, FIU stands at the forefront of discovery and innovation. With a focus on student success, economic mobility and community engagement, FIU is redefining what it means to be a public research university.

Provides leadership in the planning, developing and implementing the annual operating financial and the HR- functions for the Department. Directs and maintains capital budget (CBA) accounts based on capital outlay implementation plan for all major and minor projects. Provides leadership and direction in policy development. Directs and manages the assigned areas of responsibility to insure that established goals and objectives are communicated and attained. Serves as the principal budget and finance officer for Facilities Management, operating in a highly regulated environment that includes the Florida Board of Governors (BOG), the FIU Board of Trustees (BOT), the Florida Legislature, the Florida Division of Bond Finance, the Florida Auditor General, and other state agency reviewers. Aligns the Department's budget and finance operations with the Division of Finance & Administration Strategic Plan and with BOG Performance-Based Funding, SUS 30 Operational Excellence, and Florida DOGE efficiency metrics. Leads the Department's financial modernization agenda, including the implementation, administration, and continuous improvement of e-Builder as the enterprise capital program management system, and the integration of e-Builder with PeopleSoft Financials and other Division-wide platforms

• Directs, plans, and delivers budget and finance functions for the Modesto A. Maidique Campus (MMC) and the Biscayne Bay Campus (BBC) within Facilities Management Department. Reports directly to the Chief Facilities Management Officer on all budget and financial activities for the Department. Coordinates and prepares the multi-million-dollar Fixed Capital Outlay Plan for all major construction projects in conjunction with the Senior Vice President & Chief Financial Officer and the Associate Vice President, Finance, and Chief Budget Officer, in compliance with Section 1013.61, Florida Statutes, and Florida Board of Governors Regulation 14.003. This includes the detailed E&G Carry-Forward Spending Plan for construction, maintenance, repairs, remodeling, and renovation; State of Florida Appropriated Projects (including PECO, CITF, and SFRF); and all non-appropriated projects funded by auxiliary or other university sources.
• Administers and ensures that all budgetary and financial processes for the Facilities Management Department are executed in compliance with University Finance policies and procedures, covering administrative operations and major and minor capital projects. Directs and coordinates available funding for distribution as projected in the current fiscal year, performs daily monitoring of fund balances, executes required funding-category transfers, updates monthly reports, and monitors budget-process deadlines while advising appropriate staff. Responsible for the preparation of the periodic reports required by the FIU Board of Trustees Finance & Facilities Committee, including reporting on new minor projects and project change orders at the thresholds established from time to time by the Committee and by University policy.
• Directs and maintains capital budget (CBA) accounts based on capital outlay implementation plan for all major or minor projects to include account numbers, object codes, and expenditure types by appropriate year. Conducts monthly accounting assessments of budget accounts for accuracy and consistency.
• Directs and establishes capital outlay implementation plan (COIP) budget accounts for all major and minor projects to include fund sources (public education capital outlay, auxiliary trust funds, CITF, SFRF, E&G carry-forward, etc.) and expenditure type (construction, professional fees, furniture and equipment, contingency, etc.). Monitors project deadlines, such as revision of project funding.
• Directs and oversees the preparation of requisitions for all construction accounts. Prepares reports and projections of expenses. Prepares minor project annual (for capitalization of facilities) reports for the Controller's Office, the annual minor project consist summary report, and the annual minority business enterprise report. Prepares construction schedule reports for submission to the President and his executive staff. Processes general contractor's payment of requisitions and change orders.
• Supervises and performs reconciliation of all departmental accounting financial ledgers, including deposits, OPS, expenses, OCO and account balances.
• Assists the Chief Facilities Management Officer in the preparation, direction, and management of the Department's operating budget including E&G, auxiliary, and grant-funded operations across the Modesto A. Maidique Campus and Biscayne Bay Campus.
• Aligns the Department's budget and finance operations with the Division of Finance & Administration Strategic Plan and with the University's external accountability frameworks, including the Board of Governors Performance-Based Funding model, SUS 30 Operational Excellence, and Florida DOGE efficiency metrics. Develops, maintains, and reports on financial KPIs and dashboards for Facilities Management; participates in the Division's IMPACT strategic investment process; and supports the CFO's Office in preparing materials for the President's Executive Committee, the BOT Finance & Facilities Committee, and the Board of Governors.
• During the transition period prior to the retirement of the incumbent Senior Director of Budget & Finance, undertakes a structured cross-training program covering all BOG, BOT, and legislative reporting obligations; PECO, CITF, SFRF, and E&G carry-forward administration; BOT Finance & Facilities Committee submission cycles; bond-financed project accounting; and the Department's relationships with external stakeholders (Division of Bond Finance, Auditor General, DMS, and external auditors). Documents key processes and controls to ensure continuity of operations and audit-ready succession with no gaps in regulated reporting.
• Ensures that all capital program records, budget documents, contract files, and related financial data are maintained in compliance with the Florida Sunshine Law, the Public Records Act (Chapter 119, Florida Statutes), and applicable records-retention schedules. Coordinates with the Office of the General Counsel and the University Records Management function to respond to public records requests, litigation holds, and audit inquiries in a timely and complete manner.
• Provides leadership to a staff that includes an Assistant Director of Finance, Professional Accountants, and an Accounting Clerk within the Department. Establishes performance expectations, conducts performance reviews, identifies cross-training opportunities, and builds a bench of internal successors for critical budget and finance functions.
• Performs essential duties in any emergencies such as hurricanes, public health emergencies, and/or any other university emergency closing. The employee is expected to be available to report to work as needed during university emergency closing with appropriate notification of a department administrator.

Bachelor's degree in Finance, Accounting or related field and eight (8) years of related experience or Master's degree and six (6) years of related experience.

Must have two (2) years in a management role.

Experience includes budget development and execution, financial planning and analysis, or fund accounting.

• State of Florida CPA certificate.
• Experience in a state university System (SUS) or comparable public higher-education finance environment.
• Experience with capital program management systems (e-Builder preferred) and enterprise ERP systems (PeopleSoft Financials preferred).
• Construction accounting experience, including multi-GMP contracting, PECO/CITF/SFRF fund accounting, and AIA-style pay application review.
• Advanced degree in a finance-related, accounting, or public administration discipline.
• Experience in capital project financial management and in a public-sector or higher-education compliance environment.

Administrative

Begin time: 8:30 AM

End time: 5:00 PM

• Operating University Vehicles (all types)
• Required to spend 50% or more of time operating a computer

• Driver's License Check
• Expanded Background Check

Ability to work flexible hours as needed.

Prospective Employee

If you have not created a registered account, you will be asked to create a username and password for use of the system. It is recommended that you provide an active/valid e-mail account as that will be the main source of communication regarding your status within the process. In this account, you are able to track your applicant status in "My Applications".

To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.

Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume/curriculum vitae into one attachment. Attached documents should be in Microsoft Word or PDF format. All applicants are required to complete the online application including work history and educational details (if applicable), even when attaching a resume.

*This posting will close at 12:00 am of the close date.

Current Employee

As a current employee, you must log into Employee Self Service (ESS) to apply for this and any other internal career opportunity of interest. In this account, you are able to track your applicant status in "My Applications".

To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.

Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume/ curriculum vitae, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume into one attachment. Attached documents should be in Microsoft Word or PDF format.

*This posting will close at 12:00 am of the close date.

Clery Notice

In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the University Police department at Florida International University provides information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three (3) calendar years. The FIU Annual Security report is available online at: https://police.fiu.edu/download/annual-security-fire-safety-report/.

To obtain a paper copy of the report, please visit the FIU Police Department located at 885 SW 109th Avenue, Miami, FL, 33199 (PG5 Market Station).

Pay Transparency

Florida International University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

Notice of Non-Discrimination

FIU is a State University System of Florida member, Equal Opportunity, Equal Access, and Affirmative Action Employer for individuals with disabilities and veterans. All qualified applicants will receive consideration for employment decisions, programs, and events without regard to race, color, religion, sex, age, national origin, disability, or protected veteran status. For inquiries regarding non-discrimination, contact FIU's Office of Civil Rights at 305.348.2785 or email ocr@fiu.edu.

Reasonable Accommodation Statement

Should you need an ADA accommodation to participate in a University event, program, or activity or need to request materials in an accessible format, please contact FIU's Office of Civil Rights (OCR) at 305-348-2785 or accommodations@fiu.edu. All requests for ADA accommodation or accessible materials for this event must be submitted to OCR at least seven (7) business days prior to the event or at the earliest possible opportunity.