SPI Administrative Services Officer II - Promotional

This recruitment is promotional only. You must presently be a full or part-time regular or probationary County of Sonoma, Community Development Commission, Sonoma County Fairgrounds, or Sonoma County Water Agency employee in order to apply for this position.

Sonoma Public Infrastructure (SPI) has requested a county-wide promotional certification to fill an Administrative Services Officer II position. Qualified County employees who wish to be considered for future positions should consider applying to this recruitment. This employment list may also be used to fill future full-time or part-time positions as they occur during the active status of the list. The Civil Service Title for this position is Administrative Services Officer II.

SPI is seeking an experienced and collaborative Administrative Services Officer II to manage all department-level HR functions for their large and dynamic department. This leadership role oversees a broad portfolio of critical HR responsibilities, including safety programs, recruitments, disability management, employee and labor relations, risk management, disciplinary actions, staff training, and the development and implementation of department policies. Additional responsibilities include:

• Providing comprehensive management of department-wide HR operations, ensuring alignment with County policies, legal requirements, and best practices
• Managing a team of five while fostering a positive, supportive, and productive team environment
• Serving as the primary HR liaison, meeting regularly with County Human Resources analysts and County Counsel to address both routine and complex issues
• Acting as a subject matter expert for department staff, including providing guidance and support to supervisors and managers on a wide range of HR matters
• Ensuring compliance with regulations and standards applicable to the Department of Public Infrastructure, including OSHA, the Department of Transportation, and all relevant labor agreements
• Assessing department training needs and making informed recommendations to support staff development and operational effectiveness
  

• Strong technical proficiency with human resources information systems (HRIS), applicant tracking and recruitment platforms, and payroll and timekeeping systems, with the ability to manage personnel administration in a large and complex public-sector environment
• Skill in using HR and recruitment systems to support high-volume and specialized hiring, ensuring compliance with civil service rules and labor agreements, and maintaining accurate and complete personnel records
• Experience analyzing and interpreting workforce data, developing reports and dashboards, and leveraging technology to streamline processes, improve efficiency, and support data-driven decision-making across multiple divisions
• Well-developed negotiation and conflict-resolution skills, particularly when working with labor representatives, management, and employees on employee relations matters and the interpretation of labor agreements
• A strong work ethic, professional integrity, and intellectual curiosity, with a commitment to continuous learning in human resources and public administration
• Proficiency in Microsoft Office applications, including advanced Excel skills

Experience: Normally, three years of progressively responsible experience in a professional, human resources, administrative, fiscal staff position, including at least one year of experience supervising professional, administrative or technical staff would provide such an opportunity.

Education: Academic coursework which would provide the opportunity to acquire the knowledge and abilities listed. Normally, coursework in public administration, business administration, management, accounting, statistics, human resources or closely related courses would provide such an opportunity.

License: Possession of a valid driver's license at the appropriate level including necessary special endorsements, as required by the State of California to perform the essential job functions of the position.

The position advertised on this announcement does not require possession of a valid California Driver's License.

Considerable knowledge of: principles and practices relating to modern budget, programs and systems management; human resources issues and the functions and complexities of occupations found in the assigned department; the operations and functions of county government; research methodology, report writing and basic statistics, and their application; effective personnel and supervisory techniques; modern office methods and procedures.

Working knowledge of: group dynamics as it relates to public organizations; written and oral communications, including language mechanics, syntax and English composition; purchasing, ISD, safety, organizational analysis and their impact on departmental operations; the use of electronic information equipment and specific systems as used within the department.

Ability to: plan and organize research and statistical work relating to the various aspects of administration, budget and general management matters; understand, interpret and apply rules, regulations, ordinances, and federal, state and local legislation; effectively communicate orally and in writing, and present conclusions before advisory and policy bodies; effectively supervise the work of professional, technical and office support staff; establish and maintain effective working relationships with County management personnel, employees, and the public in carrying out sound management policies; understand and manage human resources functions; perform data collection, interpretation and evaluation pertaining to administrative, fiscal and management matters; persuade, rationalize, and project consequences of decisions and/or recommendations; analyze administrative problems, budgets, and a variety of programs, systems and procedures; use electronic information equipment and specific systems as used within the department.

• Your application information and your responses to the supplemental questions are evaluated and taken into consideration throughout the entire selection process.
• You should list all employers and positions held within the last ten years in the work history section of your application. Be as thorough as possible when responding to the supplemental questions.
• You may include history beyond ten years if related to the position for which you are applying. If you held multiple positions with one employer, list out each position separately.
• Failure to follow these instructions may impact your competitiveness in this process or may result in disqualification.

Application submissions require the Supplemental Questionnaire to be completed.

• Relevance of work history, related experience, and achieved level of education and/or training as described in the application and responses to the supplemental questions.