Contracts Administrator
 Alliant Insurance Services | |
34 USD-39 USD
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 United States, California, San Diego | |
 May 02, 2026 | |
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At Alliant Insurance Services, we thrive on creating employee benefits solutions built on the idea that health makes growth possible. As top tier professionals dedicated to solving our clients' health and welfare insurance challenges, Alliant team members deliver an unrivaled depth of service, and our unique approach enables us to help clients stay resilient and turn change into opportunity. This position is a chance to join a dynamic, expanding company with prospects for individual and career growth. As one of the 5 largest insurance brokerage firms in the U.S., Alliant provides property and casualty, workers' compensation, employee benefits, surety, and financial products and services to clients nationwide. SUMMARY Responsible for providing administrative support to the Legal Department. Accountable for administering a broad range of legal operations, including contracts administration, equity administration, and corporate governance, filings, and licensing. Responsible for assisting with the review and drafting of various employment- and equity-related agreements. ESSENTIAL DUTIES AND RESPONSIBILITIES
Follows and helps to administer complex employment and equity-related agreement processes and procedures to ensure appropriate steps for preparation, review, and processing are handled accurately and timely. Assists other department staff with reviewing, populating, and/or developing employee-tailored agreements that include the appropriate compensation and other employee-specific contract terms. Participates on equity team and contributes to significant equity transactions, including significant company equity events and projects. Responds to inquiries regarding employment- and equity-related agreements and transactions. Assists with creating and administering processes and workflows to improve efficiency of legal and contracts operations. Helps with administering and maintaining corporate licensing (e.g. Secretary of State filings and business licenses) to comply with filing requirements. Assists with contract administration process using company's intranet and contract management system to ensure all contract data is accurately entered and saved. Periodically monitors the contracts team's inbox to manage contract requests and respond to business inquiries. Periodically monitors the equity team's inbox to manage equity inquiries and equity agreement distributions. Supports periodic audits of contracts and corporate data to ensure accurate recordkeeping. Assists with equity administration, including preparing equity offerings and implementing equity management system. Maintains and administers the company's contract templates, and assists with form completion. Interacts with both external and internal stakeholders to support legal and contracts projects. Facilitates execution of approved and finalized contracts, including timely distribution to all appropriate business team stakeholders. Other duties as assigned. QUALIFICATIONS EDUCATION / EXPERIENCE
Bachelor's degree in general business, insurance, legal or financial disciplines or equivalent combination of education and experience Four (4) or more years of related work experience Prior legal background and paralegal training preferred SKILLS Strong working knowledge of office technology (including proficiency in Microsoft Office products) - experience in contract management system is a plus Exceptional organizational skills with great attention to detail Advanced analytical skills with ability to exercise independent judgment to identify issues and problem solve with minimal supervision Strong self-motivator and take initiative in identifying opportunities and making recommendations for process improvement Excellent verbal and written communication skills Great interpersonal and leadership skills with ability to interface with executives, both internal and external Exceptional time management and prioritization skills with ability to multi-task on multiple high priority projects and maintain sensitive information with extreme care #LI-LM We are proud to provide comprehensive, high quality employee programs to meet employees' needs now and in the future, including a very competitive financial package. We encourage you to explore what we have to offer. | |