ADA and FMLA Specialist

Idaho National Laboratory is hiring an ADA and FMLA Specialist to join our Compliance team. This position works a 9x80 schedule based out of the REC facility, with every other Friday off.

Idaho National Laboratory needs an ADA and FMLA Specialist to support energy and national security initiatives by developing, implementing, and administering human resources compliance programs.

This role ensures organizational compliance with federal requirements, contractual obligations, and internal policies through riskbased assessments, requirements management, and continuous process improvement.

Responsibilities include assisting with the development, implementation, maintenance, and enforcement of policies and procedures related to the ADA and FMLA; ensuring compliance with federal and state laws; protecting privacy and confidentiality; collaborating with key partners to identify and mitigate risk; coordinating with the legal department to ensure ADA and FMLA compliance; maintaining documentation of compliance activities; assisting with responses to ADA and FMLArelated incidents; and staying current on state and federal privacy laws.

Essential Job Functions and Responsibilities:

• Manage the full lifecycle of the compliance program, including design intake, risk assessment, policy application, mitigation, documentation, and final disposition, while exercising independent judgment on complex cases and escalating when necessary.
• Ensure compliance of operations, programs, and procedures with federal and state requirements, contractual obligations, and internal policies, using a riskbased approach to assess activities against relevant regulations and standards.
• Facilitate creation and process improvement by addressing policy, process, and workflow gaps, risk, human performance improvement (HPI), and inefficiencies; explore automation and technology solutions to streamline ADA and FMLA processes and enhance the employee experience; and address knowledgebase inconsistencies to ensure consistent processing, outcomes, and team alignment in employment decisions.
• Evaluate ADA and FMLA procedures for compliance, identify areas of noncompliance, and propose solutions to address gaps while ensuring continuous improvement and alignment with applicable laws, policies, and regulations.
• Evaluate ADA and FMLA risks, identify mitigation strategies, and monitor mitigation progress. Stay updated on evolving ADA and FMLA regulations and create tools, such as compliance matrices, to monitor and ensure processes and procedures remain aligned with current requirements.
• Provide clear, proactive guidance, customer service, and training to employees on ADA and FMLA compliance, regulatory obligations, and responses to related inquiries.
• Stay informed on state and federal employment laws, participate in working groups to advance compliance, and ensure appropriate employment procedures, forms, and notices are maintained.
• Perform other duties as assigned.

Required:

Level 3:

• Bachelor's degree and 5 years of related experience, or Master's degree and 2 years of related experience, or PhD and 2 years of related experience
• In lieu of a degree, 11 years of directly related experience may be considered

Level 4:

• Bachelor's degree from an accredited institution and 9 years of related experience, or Master's degree and 6 years of related experience, or PhD and 4 years of related experience
• In lieu of a degree, 15 years of directly related experience may be considered

For both Level 3 and Level 4:

• Experience researching, interpreting, and applying employment regulations or policies in HR, compliance, or legal environments related to the ADA and FMLA.
• Experience supporting compliance activities related to ADA and FMLA (e.g., assessments, gap analyses, corrective actions, audits, or performance assurance processes)
• Experience handling confidential or sensitive information, including personnel records
• Experience providing guidance, customer service, or training on policies, processes, or compliance expectations
• Relevant experience aligned with the level of the position
• Related experience in lieu of a degree may include a closely related associate degree, certification, license, or specialized training or designation

The ideal candidate will possess:

• Possess understanding of the Department of Energy (DOE) as well as its facilities and management and operating contractor system.

Physical Requirements:

While performing the duties of this classification, the employee is frequently required to stand, walk, sit, stoop, kneel, bend, use hands to handle materials, manipulate tools, keyboard and type, reach with hands and arms, and operate job-related equipment. The employee must occasionally lift and/or move up to 35 pounds. Sufficient visual acuity and hearing capacity to perform the essential functions and interact with people is required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Job Information:

• The pay range for this position is Level 3: $79,344 min - 162,732 - Level 4: $95,256 min - $195,288 max. At Idaho National Laboratory compensation decisions are determined using factors such as education, relevant experience, and other credentials.

• At Idaho National Laboratory compensation decisions are determined using factors such as education, relevant experience, and other credentials.

• Multi-Level: This is a multi-level posting and you will be placed at the appropriate level dependent on depth and breadth of proven experience and skills.

Benefits and Relocation

• Medical, Dental, Vision, and Flexible Spending Accounts
• 401(k) with a 4.2% employer contribution and up to 4.8% match (regular positions) or self-contribute access (postdoctoral positions)
• Paid time off (personal leave)
• Employee Education Program (tuition assistance for eligible positions)
• Comprehensive Relocation Package
• Benefit eligibility subject to multiple factors, including employment status and position classification.

At this time, BEA will not sponsor any H1-B visas obtained outside of the United States of America (U.S.A.), including consular visas.

INL is a science-based, applied engineering national laboratory dedicated to supporting the U.S. Department of Energy's mission in nuclear energy research, science, and national defense. With more than 6,300 scientists, researchers, and support staff, the laboratory works with national and international governments, universities and industry partners to change the world's energy future and secure our nation's critical infrastructure.

INL Mission:

Our mission is to discover, demonstrate and secure innovative nuclear energy solutions, other clean energy options and critical infrastructure.

INL Vision:

Our vision is to change the world's energy future and secure our nation's critical infrastructure.

Selective Service Requirements:

To be eligible for employment at INL males born after December 31, 1959 must have registered with the Selective Service System (SSS). For more information see www.sss.gov.

Equal Employment Opportunity:

Idaho National Laboratory (INL) is an Equal Employment Opportunity (EEO) employer. It is the policy of INL to provide equal employment opportunities to all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.

Reasonable Accommodation:

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

Other Information:

When applying to positions please provide a resume and answer all questions on the following screens. Applicants, who fail to provide a resume or answer the questions, may be deemed ineligible for consideration.