HR Benefits Coordinator

Position Summary

The HR Benefits Coordinator provides entry-level administrative support for employee benefit programs across the United States and Canada. This role is responsible for the accurate processing, maintenance, and reconciliation of benefits-related data while ensuring timely coordination between payroll, HR systems, benefit vendors, and Shared Services. The coordinator plays a key role in supporting day-to-day benefits operations, maintaining data integrity, and assisting with employee inquiries, while gaining foundational experience in benefits administration within a collaborative HR environment.

This is a 4-month temporary role

Essential Responsibilities and Accountabilities

• Administer weekly U.S. 401(k) payroll contribution files, ensuring accurate and timely transmission to vendors and alignment with payroll data
• Reconcile benefit vendor billing and invoices
• Track, administer, and maintain accurate records for employee leaves of absence in both the U.S. and Canada
• Maintain and audit employee benefit data between HRIS, payroll, and benefits administration systems to ensure consistency and accuracy
• Assist with daily administration of benefit plans, including enrollments, life events, and ongoing employee updates
• Partner closely with the HR Shared Services center to support Tier 1 employee benefit inquiries, escalating issues as appropriate
• Support ongoing process improvements and documentation related to benefits administration
• Perform additional duties and responsibilities as needed in support of the broader HR and Total Rewards function

Competency Requirements

• Ability to maintain confidentiality, follow instructions and possess an attention to detail and ability to work accurately
• Knowledge of Microsoft Office Products (Word, Excel, Outlook) and possess ability to navigate and use other web-based systems as necessary
• Possess a positive attitude and establish good working relationships with a variety of internal and external stakeholders

Educational & Experience Minimum Requirements

• 1-2 years of experience in human resources or benefits administration
• High School Diploma Required, Degree in Human Resources, Business Administration or related field preferred
• Equivalent combination of education and relevant work experience will be considered

Physical Requirements

• While performing the duties of this job, the employee is occasionally required to sit; use hands to finger, handle or feel objects, tools, or controls; reach with hands and arms; talk and hear.

About Propelis: Propelis is a portfolio of global marketing services and technology companies with a combined legacy of 150+ years, 2,000+ clients, 9,000 employees, and operations across 30 countries. Propelis provides the scale and support of a global organization while preserving the unique culture and identity of each company in its portfolio. For more information visit: www.Propelis.com

EEO Statement: We are proud to be an equal opportunity workplace. All employment is decided on the basis of qualifications, merit, and business need. We offer equal employment opportunities to employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, genetic information, age, disability or any other characteristic protected by federal, state or local law.Equal Opportunity Employer Minorities/Women/Veterans/Disabled.

We strive to make our employment website and application process accessible to all users and applicants. In doing so, we provide reasonable accommodations to applicants with disabilities. If you have a disability and require a reasonable accommodation or assistance completing the application process, please contact a member of our Human Resource Team.

Our salary ranges are determined by role, level, and location. The range displayed on each job posting reflects the minimum and maximum target for new hire salaries for the position across all US locations. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training. Your recruiter can share more about the specific salary range for your preferred location during the hiring process.

This is a remote position in the US. We are open to candidates in various states, with the exception of those residing in the following: AK, DC, DE, ME, NH, NM, OK, HI, MS, MT, NV, NE, ND, SD, VT, WY, WV

Our compensation reflects the cost of labor across several U.S. geographic markets, and we pay differently based on those defined markets. The U.S. pay range for this position is $20 USD - $23 USD hourly. Ultimately, in determining pay, we will consider the successful candidate's location, experience, and other job-related factors.

Group benefits currently include a selection of health care plans with prescription drug coverage, dental plan, vision plan, basic and supplemental life insurance, a flexible spending account for medical and dependent care expenses or a health savings account based on plan selection, short/long term disability and 401(k) Savings Plan.

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