Open-Rank Intermediate and Senior Business Services Professional

Job Summary:

The Business Services Coordinator is a critical member of the Division of Academic Specialists in Obstetrics & Gynecology and serves in a multifaceted role providing operational support in the areas of human resources, procurement, budgetary tracking, reporting, and overall coordination of the division-level administrative operations. The position exercises initiative to achieve division-level goals and objectives, maintains confidentiality, and establishes and maintains positive working relationships. This position will oversee the functionality of daily business tasks and requires considerable organization, focus, independence, analytical and technical skills, and the ability to assist in troubleshooting complications as they arise. In addition, this position requires a working knowledge of all current University policies that are relevant to business services, which may include, but are not limited to, procurement, human resources, budget, events, and travel.

This position will be required to build and maintain professional relationships with faculty, fellows, and staff while subscribing to the philosophy of a team approach. The candidate for this role possesses project management skills, effective analytical and problem-solving skills, works well under pressure, and can handle complex and concurrent tasks.

Key Responsibilities:

Intermediate Level:

Operational Management (75%)

• Execute projects assigned by the Division Chief or Division Administrative Director

• Determines the appropriate steps and/or stakeholders necessary to accurately complete projects.

• Handle/maintain/develop routine correspondence and materials, sensitive and confidential employee information, and employee personnel files.

• Manage recruitment postings, interviews, and candidate dispositioning for Faculty.

• Perform the recruitment and onboarding functions for Faculty.

• Effectively handle sensitive and confidential issues on behalf of the division with timeliness, discretion, and professionalism.

• Perform procurement functions, including travel card, procurement card, purchase orders, and associated budget management (speed type audits/reports, allowable expenditures, etc.) for the division.

• Participate in organized training and meetings to learn new aspects related to the job and retain current information on research, academic policies and procedures, and general campus operations.

• Field phone calls, emails, and general questions sent to the division.

• Serve as the primary point person on administrative questions/issues as they arise for the division.

• Support the Division Chief and Division Administrative Director with calendar management.

• Coordinate division-level didactic schedules, outreach touch base meetings.

• Assist with QGenda/Amion Schedules

• Experience with Survey Monkey for faculty recruitment evaluations

• Experience with Concur travel and expense reimbursement system

• Invoice and reconcile contract payments in partnership with the Division Administrative Director

Policy Development and HR (20%)

• Assist in the education, vacation, and sick leave reporting for the division

• Provide policy information to the faculty members of the division and direct them to the appropriate CU Anschutz resources in partnership with the division chief and division administrative director.

• Division-level event coordination

Administrative Duties (5%)

• Pays for dues, conference registrations, classes, license fees, etc. with University procurement cards

• Assists with the creation of reimbursement reports in Concur

• Assists with booking travel for conferences

• Assists with the creation of conference travel reports in Concur

• Other duties and projects as assigned

Senior Level, all of the above, and:

• Assist with staff and faculty position management, including but not limited to maintenance of job descriptions, monitoring of job postings, and administrative components of closing out hires

• Serve as primary resource for clinical scheduling and call scheduling responsibilities

• Assist with identifying issues related to operational efficiency and share results with Divisional leadership

• Assist with developing or improving protocol-specific systems or standard operating procedure documents, including process flows, training manuals, and other shared resources

Work Location:

Hybrid - this role is eligible for a hybrid schedule of 3-4 days per week on campus and as needed for in-person meetings.

Why Join Us:

The Department of Obstetrics and Gynecology offers the chance to contribute to a vital field, working alongside renowned faculty, researchers, and other professionals. The department is committed to a positive and supportive work environment, valuing all employees and promoting a culture of respect and development.

Why work for the University?

We have AMAZING benefits and offer exceptional amounts of holiday, vacation and sick leave! The University of Colorado offers an excellent benefits package including:

• Medical: Multiple plan options

• Dental: Multiple plan options

• Additional Insurance: Disability, Life, Vision

• Retirement 401(a) Plan: Employer contributes 10% of your gross pay

• Paid Time Off: Accruals over the year

• Vacation Days: 22/year (maximum accrual 352 hours)

• Sick Days: 15/year (unlimited maximum accrual)

• Holiday Days: 10/year

• Tuition Benefit: Employees have access to this benefit on all CU campuses

• ECO Pass: Reduced rate RTD Bus and light rail service

There are many additional perks & programs with the CU Advantage.

Qualifications:

Intermediate Minimum Qualifications:

• A bachelor's degree in business, business administration, finance, accounting, education, social sciences, public administration, communications, or a directly related field from an accredited institution.

• 1 year of business administrative experience in an academic setting with fiscal responsibilities.

Senior Minimum Qualifications:

• A bachelor's degree in business, business administration, finance, accounting, education, social sciences, public administration, communications, or a directly related field from an accredited institution.

• 2 years of business administrative experience in an academic setting with fiscal responsibilities.

  • Substitutions: A combination of education and related experience may be substituted for the bachelor's degree on a year-for-year basis, but not for the required experience.

Applicants must meet minimum qualifications at the time of hire. Applicants must be legally authorized to work in the United States without requiring sponsorship. We are unable to provide work visa sponsorship or employment authorization for this position now or in the future.

Intermediate Preferred Qualifications:

• 6 months of Experience in HR operations, processing or supporting payroll or hiring processes.

• One (1) year of Experience implementing organizational operations and procedures.

• One (1) year of Experience with QGenda scheduling software

• One (1) year of Experience with Survey Monkey for faculty recruitment evaluations

• One (1) year of Experience with Concur travel and expense reimbursement system

Senior Preferred Qualifications:

• One (1) year of Experience in HR operations, processing or supporting payroll or hiring processes.

• One (1) year of Experience implementing organizational operations and procedures.

• One (1) year of Experience with QGenda scheduling software

• One (1) year Experience with Survey Monkey for faculty recruitment evaluations

• One (1) year of Experience with Concur travel and expense reimbursement system

• Two (2) years of ambulatory clinic experience

• One (1) year of EPIC Cadence to include template building and surgery scheduling

Knowledge, Skills and Abilities:

• Demonstrated ability to independently perform a wide range of responsibilities.

• Excellent verbal and written communication skills

• Proven ability to maintain cooperative working relationships both internally and externally. A positive, highly motivated, energetic, and collaborative professional attitude.

• Ability to coordinate and collaborate with multiple internal and external parties.

• Ability to perform in a fast-paced, challenging, and diverse environment

• Must exercise independent judgment and discretion when deciding upon procedures to be implemented, setting priorities, maintaining standards, and resolving problems.

• Ability to manage and perform a variety of routine and complex assignments with considerable independent judgment

• Must be detail-oriented with exceptional organizational skills.

How to Apply:

For full consideration, please submit the following document(s):

1. A letter of interest describing relevant job experiences as they relate to listed job qualifications and interest in the position.

2. Curriculum vitae / Resume

3. Three to five professional references, including name, address, phone number (mobile number if appropriate), and email address

Questions should be directed to: Tammy Orton, tammy.orton@cuanschutz.edu

Screening of Applications Begins:

Immediately and continues until position is filled. For best consideration, apply by May 1, 2026.

Anticipated Pay Range:

The starting salary range (or hiring range) for this position has been established as

• Intermediate Level: $56,995-$72,498

• Senior Level: $61,616-$78,376

The above salary range (or hiring range) represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. This position may be eligible for overtime compensation, depending on the level.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.

Total Compensation Calculator

Equal Employment Opportunity Statement:

CU is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities.

ADA Statement:

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at hr.adacoordinator@cuanschutz.edu.

Background Check Statement:

The University of Colorado Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

Vaccination Statement:

CU Anschutz strongly encourages vaccination against the COVID-19 virus and other vaccine preventable diseases. If you work, visit, or volunteer in healthcare facilities or clinics operated by our affiliated hospital or clinical partners or by CU Anschutz, you will be required to comply with the vaccination and medical surveillance policies of the facilities or clinics where you work, visit, or volunteer, respectively. In addition, if you work in certain research areas or perform certain safety sensitive job duties, you must enroll in the occupational health medical surveillance program.