EHR Index Clerk II

The Electronic Health Record (EHR) Index Clerk II is responsible for electronically building the chart for the individual patient, selecting the appropriate patient in the imaging system, ensuring the appropriate chart structure, selecting the system folder, indexing the correct document date, assigning an owner to the document, and initiating a review document task for the provider for appropriate work types.

Job Relationships

Reports to the Operations Manager

Principal Responsibilities

• Access the appropriate workflow for the documents to be processed within the EHR.
• Electronically identify the correct patient in the EHR.
• Initiate and send a "Review Document" task to the provider, and insert scanned documents into the appropriate patient folder.
• Print the daily indexing assignments.
• Scan documents into EHR under the appropriate provider, patient, and department.
• Quality Check documents as requested.
• Maintain a positive attitude in working to achieve departmental goals.
• Demonstrate professional behavior in associations with patients and employees both within and outside the complex.
• Follow all Clinic policies and procedures.
• Perform other job duties as assigned.
• Comply with the Springfield Clinic incident reporting policy and procedures.
• Adhere to all OSHA and Springfield Clinic training & accomplishments as required per policy.
• Provide excellent customer service and adhere to SC Way customer service philosophy.

Education/Experience

• High School graduate or GED required and 90-day work experience in document imaging required.
• Electronic record forms/placement comprehension test will be required for successful completion of the probationary period.

Knowledge, Skills and Abilities

• Strict attention to detail.
• Requires the utilization of multiple computer software programs.
• Requires flexibility regarding assignments.
• Positive attitude.
• Good organizational skills.
• Ability to sit for prolonged periods of time.
• Ability to process forms within production standards.

Working Environment

• Sedentary office environment
• Extended computer work

PHI/Privacy Level

HIPAA2