New 
DFES RECRUITMENT AND ADMINISTRATIVE COORDINATOR
 Cranberry Township | |
 United States, Pennsylvania, Cranberry Township | |
| 2525 Rochester Road (Show on map) | |
 Apr 23, 2026 | |
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Cranberry Township, Butler County, is seeking applicants for a full-time Administrative and Recruitment Coordinator with the Department of Fire and Emergency Services. As a growing residential and business community, this position plays a vital role in supporting daily departmental operations while strengthening volunteer recruitment efforts. The Administrative and Recruitment Coordinator will provide comprehensive administrative support, coordinate departmental activities including grant programs, and lead recruitment initiatives for the Cranberry Township Volunteer Fire Company (the "CTVFC").
What You'll Do As a member of our team, the successful candidate will, among other job duties: *Perform general administrative duties, including managing schedules, organizing files, and maintaining records *Coordinate meetings, including scheduling, logistics, and materials preparation *Manage office supplies and inventory, ensuring availability and organization *Answer phone calls and respond to emails, ensuring excellent customer service for staff, residents and other Township stakeholders *Assist with managing the department and project finances, including processing and monitoring purchases orders and contracts, reconciling vendor invoices and other financial documentation to ensure payment accuracy. *Function as part of the Emergency Management Coordination team to include filling roles with the command structure. *Manage all grant programs to include application submission to close out *Oversee and coordinate recruitment efforts for the CTVFC *Serve as the main point of contact for individuals interested in becoming a CTVFC member and coordinate all onboarding processes and activities for potential new members *Develop and analyze programs and initiatives to determine the level of success in recruiting and retaining CTVFC members firefighters, offer input for revising the applicable plans and guidance to achieve program/project goals. *Maintain and organize records, files, and databases in accordance with records management best practices *Serve as a point of contact for internal staff, residents, vendors, public officials, CTVFC members and potential members and the general public *Utilize and maintain proficiency in department-specific software and Microsoft Office tools Who You Are We are looking for someone who is organized, detail-oriented and is passionate about serving and making a difference in the community and who meets the following criteria: Required Qualifications This position requires a high school Diploma or GED; supplemented by two (2) years of experience associated with fire department operations and at least one (1) year of experience in an administrative role; or an equivalent of education, certification, training, and/or experience. Must have a valid Driver's License. Preferred Qualifications Associates Degree in related emergency services field (Fire Science, Emergency Management); Two (2) years of experience working within the public process and requirements associated with a volunteer fire company. Certifications Required NIMS 100, 200, 700 and 800 - Required within four (4) months from date of hire Firefighter 2 - Required within six (6) months from the date of hire Fire Officer 1 - Required within eighteen (18) months from the date of hire Preferred NIMS 100, 200, 700 and 800 Firefighter 2 Fire Officer 1 Necessary knowledge, skills and abilities for this position include, but are not limited to: Knowledge of: oThe principles, practices, and methods of volunteer fire company operations, procedures, and safety oThe principles and practices of human resource administration, particularly as they relate to recruitment of volunteer fire company members oClerical procedures and systems such as word processing, managing files and records, and other office procedures oCustomer service principles and best practices, particularly in a public-facing environment Skill in oOperating standard office equipment and Microsoft Office Suite applications oOrganizing and maintaining detailed administrative records and files Demonstrated ability to oMaintain attention to detail when preparing and reviewing documents and records oEstablish and maintain effective working relationships with staff, agencies, vendors, public officials, and the general public using courtesy, tact, and discretion What We Offer An opportunity to work in a collaborative environment and contribute meaningful work that strengthens the community. Approximate Hourly Wage: $22.50 - $23.50/per hour. Salary to be determined based on experience. Fringe benefits include, among other things, health, dental and vision benefits and a generous deferred compensation plan. Specific questions regarding benefits can be sent to Human_Resources@cranberrytownship.org Individuals interested in this position should submit by April 20, 2026. EOE/M/F/D/V | |