Administrative Assistant III

College of Engineering and Computer Science:

The UCF College of Engineering and Computer Science is among the nation's largest producers of engineering and technology workforce talent and we are the No. 1 provider of graduates to the defense and aerospace industries. We have more than 40 degree and certificate programs within the college and are continuing to grow. Our students, faculty and alumni address society's greatest challenges and aspirations in aerospace, computing, energy, the environment, healthcare, transportation and more. Our education and research efforts are supported by a strong neighboring industry presence such as L3Harris Corporation, Lockheed Martin, Duke Energy, Siemens, Walt Disney World and NASA, to name a few.

The Opportunity:

The Administrative Assistant III supports the Director of UCF Coastal (National Center for Integrated Coastal Research) and plays a central role in the day-to-day coordination and delivery of Center's activities. This position is responsible for managing the Director's calendar, scheduling meetings, and coordinating logistics for seminars, workshops, and events, including room bookings and catering. The role includes maintaining and updating the Center's website and social media channels, as well as developing quarterly external-facing newsletters to promote UCF Coastal's activities and impact. The Administrative Assistant III will also manage UCF expense cards, support the organization of events to foster new collaborations, and assist with reporting requirements for the Faculty Cluster Initiative. This position requires strong organizational, communication, and digital skills, with the ability to manage multiple priorities and support the strategic growth and visibility of the Center.

This is a time-limited funded position. Employment is subject to the availability of funding and may cease at the time funding for this employment is depleted.

Responsibilities:

• Manage the Center Director's Calendar, schedule meetings, correspondence, and assist in coordinating Center activities.

• Schedule, plan, and follow up on event logistics, to include room bookings, catering, seminars, and workshops.

• Manage the Center's communications, including social media management, website maintenance, and create/distribute Center newsletters.

• Perform basic financial administration for expense cards, tracking, and processing purchase requisitions.

• Perform general reporting and administrative support functions such as Faculty Cluster Initiative reporting, metrics, and project reporting.

• Manage the Center's collaboration and relationship building, such as organizing partnership events, community outreach, and all other duties as assigned.

Minimum Qualifications:

High School Diploma or Equivalent and 4+ years of relevant experience, or an equivalent combination of education and experience pursuant to Fla. Stat. 112.219(6).

Preferred Qualifications:

• Experience providing high-level administrative support.

• Ability to manage calendars, schedule meetings, and coordinate multiple priorities with minimal supervision.

• Experience planning and coordinating events, seminars, or workshops, including logistics such as room scheduling and catering.

• Strong written communication skills, including experience drafting newsletters, correspondence, reports, or external-facing materials.

• Experience maintaining organizational websites and social media platforms using web-based tools or content management systems.

• Working knowledge of financial or purchasing processes, including expense cards, purchase requisitions, and expenditure tracking.

• Excellent organizational, interpersonal, and time-management skills, with strong attention to detail and the ability to collaborate with internal and external partners.

Additional Application Materials Required:

Please include a resume.

Special Instructions to the Applicants:

The anticipated salary range for this position is $20.29 - $21.61 per hour. The final salary will be determined based on the candidate's qualifications, experience, and internal equity considerations.

This is a time-limited funded position. Employment is subject to the availability of funding and may cease at the time funding for this employment is depleted.

All applicants must be authorized to work for any U.S. employer. Visa sponsorship is not available for this position, and the university cannot accommodate H1B transfers or employment-based visa processing for individuals currently sponsored by another employer.

Are you ready to unleash YOUR potential?

As a next-generation public research university and Forbes-ranked top employer in Florida, we are a community of thinkers, doers, creators, innovators, healers, and leaders striving to create broader prosperity and help shape a better future. No matter what your role is, when you join Knight Nation, you'll play an integral role at one of the most impactful universities in the country. You'll be met with opportunities to connect and collaborate with talented faculty, staff, and students across 12 colleges and multiple campuses, engaging in impactful work that makes a positive difference. Your time at UCF will provide you with many meaningful opportunities to grow, you'll work alongside talented colleagues on complex projects that will challenge you and help you gain new skills, and you'll have countless rewarding experiences that go well beyond a paycheck.

Working at UCF has its perks!UCF offers:

• Benefit packages, including Medical, Dental, Vision, Life Insurance, Flexible Spending, and Employee Assistance Program

• Paid time off, including annual and sick time off and paid holidays

• Retirement savings options

• Employee discounts, including tickets to many Orlando attractions

• Education assistance

• And more...For more benefits information, view the UCF Employee Benefits Guide.

Dive into our Total Rewards Calculator to discover the diverse selection available to you, giving you a glimpse into the benefits that together shape your comprehensive rewards package at UCF.

Unless explicitly stated on the job posting, it is UCF's expectation that an employee of UCF will reside in Florida as of the date the employment begins.

Department

Work Schedule

Type of Appointment

Expected Salary

Job Posting End Date

Veteran's Preference:

Preference will be given to eligible veterans and their eligible spouses in accordance with Chapter 295 of the Florida Statutes. Applicants claiming preference are responsible for providing required documentation by the closing date of the position. For more information on Veterans' Preference, please visit http://hr.ucf.edu/files/VeteransPreference.pdf

As a Florida public university, the University of Central Florida makes all application materials and selection procedures available to the public upon request.

UCF is proud to be a smoke-free campus and an E-Verify employer.

If an accommodation due to a disability is needed to apply for this position, please call 407-823-1336 or email onac@ucf.edu.

For general application or posting questions, please email talent@ucf.edu.