New

Engineering Administrative Assistant

Georgia Pacific
life insurance, parental leave
United States, Oregon, Toledo
Apr 22, 2026
Your Job Georgia-Pacific is now hiring a detail oriented, resourceful, critical thinker for an Engineering Administrative Assistant role supporting our Containerboard paper mill operations in Toledo, OR! Our Team Georgia-Pacific Toledo is a producer of brown paper used to make cardboard and is a leader in recycling in the Northwest. The Toledo Mill is located within a 10-minute drive to the Pacific Ocean. Many outdoor activities are available near the mill including fishing, hiking, mountain biking, kayaking, and boating. What You Will Do Administrative Support Provide general administrative support for the Engineering department (filing, ordering office supplies, and day-to-day office coordination). Handle equipment ordering and other procurement tasks as needed. Project Coordination & Reporting Maintain accurate data entry and support project documentation, tracking, and reporting across systems. Maintain key tracking tools and systems (e.g., project, financial, and contractor reporting) and ensure timely updates. Coordinate contractor schedules and related project updates to ensure accuracy and visibility. Communication & Point of Contact Serve as a central point of contact for Engineering; help remove barriers and support cross-functional communication. Manage daily communications for Engineering teams and leadership to keep stakeholders informed. Onboarding & Access Support onboarding of new employees, including equipment ordering, system access setup, and overall onboarding coordination. Meetings, Calendar & Event Logistics Manage calendars and meeting scheduling for Engineering leadership and teams. Coordinate logistics for meetings, visitors, events, and outage support (including PPE, materials, and scheduling). Who You Are (Basic Qualifications) Experience in an administrative or clerical position Experience using Microsoft Office Suite [Microsoft Word (creating documents), Excel (creating spreadsheets and utilizing formulas) and Outlook (scheduling meetings and creating, sending, responding to email)] Willing and able to work in manufacturing, adhering to safety standards and wearing required personal protective clothing. What Will Put You Ahead * Experience in a manufacturing, design engineering and/or construction environments * Experience with CMMS systems, project portfolio management software or construction management software * Strong skills in Excel and Outlook * Experience supporting leadership with calendar management, meeting coordination, and cross-functional communication * Experience with onboarding coordination and systems access setup for new employees * Familiarity with project tracking tools such as EcoSys, SharePoint, Tableau, or similar systems * Strong organizational skills with the ability to manage multiple priorities, deadlines, and stakeholders At Koch companies, we are entrepreneurs. This means we openly challenge the status quo, find new ways to create value and get rewarded for our individual contributions. Any compensation range provided for a role is an estimate determined by available market data. The actual amount may be higher or lower than the range provided considering each candidate's knowledge, skills, abilities, and geographic location. If you have questions, please speak to your recruiter about the flexibility and detail of our compensation philosophy. Hiring Philosophy All Koch companies value diversity of thought, perspectives, aptitudes, experiences, and backgrounds. We are Military Ready and Second Chance employers. Learn more about our hiring philosophy here. #LI-SB9 Who We Are As a Koch company and leading manufacturer of bath tissue, paper towels, paper-based packaging, cellulose, specialty fibers, building products and much more, Georgia-Pacific works to meet evolving needs of customers worldwide with quality products. In addition to the products we make, we operate one of the largest recycling businesses. Our more than 300,000 employees in over 150 locations are empowered to innovate every day - to make everyday products even better. At Koch, employees are empowered to do what they do best to make life better. Learn how our business philosophy helps employees unleash their potential while creating value for themselves and the company. Our Benefits Our goal is for each employee, and their families, to live fulfilling and healthy lives. We provide essential resources and support to build and maintain physical, financial, and emotional strength - focusing on overall wellbeing so you can focus on what matters most. Our benefits plan includes - medical, dental, vision, flexible spending and health savings accounts, life insurance, ADD, disability, retirement, paid vacation/time off, educational assistance, and may also include infertility assistance, paid parental leave and adoption assistance. Specific eligibility criteria is set by the applicable Summary Plan Description, policy or guideline and benefits may vary by geographic region. If you have questions on what benefits apply to you, please speak to your recruiter. Additionally, everyone has individual work and personal needs. We seek to enable the best work environment that helps you and the business work together to produce superior results. Equal Opportunities Equal Opportunity Employer, including disability and protected veteran status. Except where prohibited by state law, some offers of employment are conditioned upon successfully passing a drug test. This employer uses E-Verify. Please click here for additional information. (For Illinois E-Verify information click here, aqui, or tu).