MAINTENANCE OPS SPECIALIST

Partners with the Maintenance leadership team on the core area of regulatory and compliance, as well as key workflow functions and operational support. Acts as a lead team member in the areas of compliance, reporting, traffic flow and quality.

• Provides guidance on interpretation of codes, regulations and guidelines, including all document retention requirements.
• Facilitates vendor relationships, including scheduling, review of pertinent contract data points, status updates and interactions with legal for new contracts and addendums to existing ones.
• Maintain the Meditract database descriptions. Develop and generate reports as needed.
• Partner with management team in creation and revision of department policies.
• Manage competency/training schedule for employees. Partner with management team to ensure that all employees maintain active competencies.
• Oversees the traffic flow of departmental projects, ensuring efficient and effective processes and outcomes. Leads quality control inspections and acts as the main point of contact for customer relations, including initial troubleshooting for concerns.
• Facilitates departmental communication for information and updates on projects, training and shutdowns. Creates and issues required notifications for shut downs per organizational and regulatory requirements.
• Acts as a part of the project team for various initiatives; leads project teams focused on improving workflow processing time and outcomes.
• Develops, updates and maintains a searchable Access database for all files and binders. Ensures that all documents are retrievable in a timely manner when needed. Maintains department drawings and documents, specifications, regulatory reports and other document compliance within this central system.
• Maintain departmental budget for projects and expenses, including bills/payments and utility spreadsheets.
• Create and maintain job aids for Meditract, processes and information.
• Create master monthly report for the department.
• Ensure Kronos for the department is up-to-date and appropriately logged.

Education: Associates degree required.

Experience: Three years of business, healthcare or maintenance experience required. Experience with compliance highly desirable. Knowledge of maintenance systems preferred. CAD experience preferred.

Licensure, certification, and/or registration: Valid Virginia drivers license required.

Other Minimum Qualifications: Effective communication and problem solving skills required. Ability to multi-task and meet multiple deadlines successfully. Intermediate to advanced skills with the Microsoft Office suite and experience with database applications required. Must provide own transportation and travel to other Carilion work sites, as needed. May be required to perform work at other Carilion facilities.

Recruiter:

Recruiter Email:

For more information, contact the HR Service Center at 1-800-599-2537.

Carilion Clinic is an Equal Opportunity Employer: We provide equal employment opportunities to all employees and applicants without regard to race, color, religion, sex, national origin, age (40 or older), disability, genetic information, or veterans status. Carilion is a Drug-Free Workplace. For more information or for individuals with disabilities needing special assistance with our online application process contact Carilion HR Service Center at 800-599-2537, 8:00 a.m. to 4:30 p.m., Monday through Friday.

For more information on E-Verify: https://www.carilionclinic.org/eoe-e-verify-and-right-work-policies

Carilion understands the importance of prioritizing your well-being to help you develop and thrive. That's why we offer a well-rounded benefits package, and many perks and well-being resources to help you live a happy, healthy life - at work and when you're away.

When you make your tomorrow with us, we'll enhance your potential to realize the best in yourself.Below are benefits available to you when you join Carilion:

• Comprehensive Medical, Dental, & Vision Benefits
• Employer Funded Pension Plan, vested after five years (Voluntary 403B)
• Paid Time Off (accrued from day one)
• Onsite fitness studios and discounts to our Carilion Wellness centers
• Access to our health and wellness app, Virgin Pulse
• Discounts on childcare
• Continued education and training

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