Administrative Assistant in Purchasing Penn United Technologies, Inc. is now accepting applications for a full-time Administrative Assistant I to provide daily administrative and customer services support in our busy Purchasing team. In this role, you would help to ensure the smooth operations and efficient workflow within the Purchasing team.
Responsibilities:
- Provide support services and documentation for jobs from request-for-quote and order entry to shipping, invoicing and receivable follow up
- Assist in coordinating the proper flow of work and ensure that all necessary paperwork accompanies each job (order entry, work orders, blueprint, shipping data, etc.)
- Assist with inventory management, control stocking supplies
- Prepare and submit purchase requisitions
- Perform order entry and contract review
- Communicate with vendors and customers via email
- Prepare and submit shipments to shipping department
- Track jobs from order entry to completion, providing related control, follow-up and trouble-shooting
- Ensure the proper handling of outgoing packaging slips, mail, invoices, receipts, packages and other correspondence related to business activities
- Copy and compile data, maintain and file records and reports
- Assist with quality to ensure and document that Quality Management System requirements are met
Qualifications:
- Strong typing and data entry skills
- High degree of accuracy, attention to detail and deadlines
- Proficient with Microsoft Office, Outlook, internet navigation and able to quickly learn and use required computer software
- Able to follow directions, complete tasks
- Committed to team development, and exceptional customer service
- Excellent organization skills, self-motivated, and able to effectively manage multiple tasks
- Strong ability to professionally communicate using both verbal and written skills
Education / Experience
- High school diploma or equivalent is required
- Prior administrative experience in a manufacturing setting is preferred
Compensation & benefits:
We offer an array of excellent benefits that reflect our commitment to the health and financial well-being of our employee-owners including:
- COMPETITIVE STARTING WAGE WITH THE OPPORTUNITY FOR TWO PAY INCREASES IN THE FIRST YEAR
- HEALTH BENEFITS
- Medical, dental, vision, Rx insurance that starts the first day
- Flexible Spending Account (FSA)
- Employee Assistance Program (EAP)
- Hearing Aid Coverage
- RETIREMENT
- ESOP : 5% Company paid contribution to our Employee Stock Ownership Plan
- 401K: 3% Company paid contribution
- 401K: 50% Company paid match up to the first 6% you contribute
- MONTHLY PROFIT-SHARING PROGRAM
- WORK / LIFE BALANCE - Paid Time Away from Work
- 15 Days Paid Time Off (PTO) your first year
- 9 Paid Holidays
- OTHER INSURANCE COVERAGE
- Group Term Life
- Short Term Disability (after 90 days)
- Long Term Disability (after 6 months)
- Voluntary Benefit package
- ADDITIONAL BENEFITS
- Tuition Reimbursement
- On-site cafeteria
- Years of Service Recognition awards
About Us: Penn United, a leading advanced contract manufacturer since 1971, provides the highest quality precision manufactured solutions for our customers' complex needs. Our broad range of manufacturing services support a variety of industries including defense and aerospace, medical, connectivity, energy, fluid handling, and precision components for consumer goods. Through our diverse range of capabilities which includes Engineering, Precision Machining/Grinding, Stamping, Carbide Manufacturing, Additive Manufacturing, Plastic Injection Molding and more, our work plays a vital role in products used around the world every day. Penn United Technologies currently employs over 650 people in our employee-owned precision manufacturing company, located about 35 miles north of Pittsburgh in Butler County.
Equal Opportunity Employer /Veterans/Disability |
Penn United Technologies, Inc.
flexible benefit account, paid time off, paid holidays, short term disability, long term disability, tuition reimbursement, 401(k)
Apr 02, 2026