Administrative Assistant, Senior Specialist

The Senior Specialist, Administrative Assistant plays a critical role in supporting multiple dynamic leaders across the Communications, Marketing, and Corporate Social Responsibility division. Serving as a trusted partner, this role supports leaders by anticipating needs and ensuring seamless coordination across priorities, projects, and stakeholders. With strong judgment, business acumen, and a proactive mindset, the role supports fast paced, purpose driven work-helping leaders operate efficiently, make informed decisions, and advance the organization's purpose to improve the health and well-being of our customers and communities.

WhatYou'llDo

• Support three separate leaders: 1) VP, Brand & Creative, 2) VP, Demand Generation, 3) VP, Strategy, Planning, Performance

• Support the leaders and department staff by scheduling, planning, and attending meetings as needed; provide administrative support including expense reporting and travel planning.

• Act as a coordinator for departmental projects, following up on pending details, coordinating project activities, and ensuring deadlines are met.

• Exercise considerable discretion and independent judgment while analyzing complex information requests and identifying trends or patterns.

• Maintain and update distribution lists and organizational charts.

• Coordinate departmental activities and events.

• Coordinate departmental moves and serve as a liaison with IT for services, equipment, and system upgrades.

• Assemble, analyze, and summarize information to support decision-making; prepare presentations, reports, summaries, and responses to inquiries using multiple information sources under general direction.

• Support departmental budget processes, including running reports, basic budget analysis, and budget entries as needed.

What You Bring

• High school diploma or GED.

• 5+ years of experience in related field.

• Prior experience as an administrative assistant or in a similar professional support capacity.

• Strong written and verbal communication skills, with the ability to work effectively with diverse personalities and working styles.

• High energy level with the ability to manage multiple priorities in a fast paced environment.

• Demonstrated desire to grow professionally, with strong business acumen and an interest in understanding organizational goals and operations.

• Proficiency in Microsoft Office Suite (Teams, Excel, Word, PowerPoint, Copilot)

Bonus Points

• Experience supporting senior leaders or executives.

• Proven ability to anticipate needs and proactively solve problems.

• Comfort working with ambiguity and shifting priorities.

• Strong organizational skills with exceptional attention to detail.

• Interest in continuous learning and professional development.

WhatYou'llGet

• The opportunity to work at thecutting edgeof health care delivery with a teamthat'sdeeply invested in the community

• Work-life balance, flexibility, and the autonomy to dogreat work

• Medical, dental, and vision coverage along withnumeroushealth and wellness programs

• Parental leave and support plus adoption and surrogacyassistance

• Career development programs and tuition reimbursement for continued education

• 401k match including an annual company contribution

• Learn more

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