Administrative Aide

Compensation Grade:

Compensation Details:

Positions with a designated work location in New York City, Nassau, Rockland, Suffolk, or Westchester Counties will receive a $4,000 annual downstate adjustment (pro-rated for part-time positions).

Department

Job Description:

Responsibilities

The Administrative Aide will provide administrative support for the Office Director and Assistant Director as well as for other staff within the AIDS Institute's Office of Uninsured Care Programs (UCP). Responsibilities include performing of routine office support tasks, assisting with provider enrollment activities, making travel arrangements and assisting with UCP purchasing activities, and maintaining required office systems.

The New York State Department of Health AIDS Institute has established the Uninsured Care Programs of which some of these programs have the most comprehensive drug and service coverage in the country. The programs provide access to medical services and medications for all New York State residents with or at risk of acquiring HIV/AIDS. The programs bridge the gap between Medicaid coverage and private insurance and serve as a transition to Medicaid by providing interim assistance to individuals eligible for but not yet enrolled in Medicaid or assistance in meeting spenddown requirements.

Minimum Qualifications

Bachelor's degree in a related field; or an Associate's degree in a related field and one year of general office, secretarial, or administrative experience; or three years of such experience.

Preferred Qualifications

• At least three years of experience using a variety of software, including MS Office (Word, Access, Excel and Power Point) in the preparation of documents, graphs, slides, presentations and spreadsheets;

• Experience with e-mail systems specifically Outlook, and electronic calendars;

• Experience with data entry and with handling sensitive information;

• Experience providing administrative support with confidential data and strict handling requirements;

• Experience compiling statistical reports;

• Experience managing multiple phone lines;

• Experience providing assistance to health care providers regarding eligibility, enrollment, and covered services for Medicaid or other similar programs

Conditions of Employment

Grant funded position. Compliance with funding requirements such as time and effort reporting, grant deliverables, and contract deliverables, is required.

Valid and unrestricted authorization to work in the U.S. is required. Visa sponsorship is not available for this position.

This position is fully onsite and does not allow telecommuting.

The selected candidate must reside within a reasonable commuting distance of the official work location specified in the job posting and must also be located in or willing to relocate to one of the following states: New York, New Jersey, Connecticut, Vermont, or Massachusetts, prior to hire.

HRI participates in the E-Verify Program.

Affirmative Action/Equal Opportunity Employer/Qualified Individuals with Disabilities/Qualified Protected Veterans

www.healthresearch.org

About Health Research, Inc.

Join us in our mission to make a difference in public health and advance scientific research! At Health Research, Inc. (HRI), your work will contribute to meaningful change and innovation in the communities we serve! At HRI, we are on a mission to transform the health and well-being of the people of New York State through innovative partnerships and cutting-edge public health initiatives. As a dynamic non-profit organization, HRIplays a crucial role in advancing the strategic goals of the New York State Department of Health (DOH), Roswell Park Comprehensive Cancer Center (RPCCC), and other health-related entities.

HRI offers a robust, comprehensive benefits package to eligible employees, including:

• Health, dental and vision insurance -Several comprehensive health insurance plans to choose from;

• Flexible benefit accounts -Medical, dependent care, adoption assistance, parking and transit;

• Generous paid time off -Paid federal and state holidays, paid sick, vacation and personal leave;

• Tuition support -Assistance is available for individuals pursuing educational or training opportunities;

• Retirement Benefits -HRI is a participating employer in the New York State and Local Retirement System and offers optional enrollment in the New York State Deferred Compensation Plan. HRI provides a postretirement Health Benefits Plan for qualified retirees to use towards health insurance premiums and eligible medical expenses;

• Employee Assistance Program -Provides educational and wellness programs, training, and 24/7 confidential services to assist employees, both personally and professionally;

• And so much more!

Work Location Expectations

At HRI, the nature of hybrid and onsite work varies by position. Some roles require full onsite presence, while others allow a hybrid schedule. Managers determine the specific telecommuting expectations for each role based on operational needs and job responsibilities. If designated as hybrid, you will divide your time between working remotely and reporting onsite. Regardless of telecommuting status, all HRI employees must live within a reasonable commuting distance of their official work location and must reside in one of the following states: New York, New Jersey, Connecticut, Massachusetts, or Vermont.