Office Manager

Iteris is looking for an Office Manager that serves as a business support partner to senior leadership, providing high-level administrative, operational, and organizational support that enables executive effectiveness and business continuity. This role requires a high degree of independent judgment, discretion, and professionalism while managing complex priorities, confidential matters, and day-to-day office operations. The ideal candidate operates autonomously in a fast-paced environment, anticipates leadership needs, and proactively implements solutions to enhance efficiency, employee experience, and operational excellence. Acting as a central point of coordination across teams, vendors, and stakeholders, this role plays a critical part in supporting company initiatives, fostering a well-functioning workplace, and ensuring seamless executive and office support.

Please note, this role is on-site and will split time between the Irvine and Santa Ana office.

What you will be doing:

• Provide high level administrative and operational support to senior leaders, exercising independent judgment and discretion in the coordination of complex calendars, meetings, and travel arrangements
• Independently assess priorities, anticipate leadership needs, and resolve scheduling conflicts and administrative challenges with minimal direction
• Prepare, review, edit, and finalize correspondence, reports, and presentations for internal and external audiences, ensuring accuracy, consistency, and professionalism
• Serve as a trusted partner to senior leadership by handling confidential and sensitive information, communications, and inquiries with sound judgment and discretion
• Independently oversee day to day office operations, evaluating needs and implementing solutions to ensure business continuity and efficiency
• Act as the primary decision making point of contact for vendors, contractors, and service providers, including selecting providers, coordinating services, resolving issues, and maintaining service standards
• Oversee office equipment, maintenance coordination, and service contracts, exercising discretion to address issues, authorize services, and escalate matters as appropriate
• Manage office supply procurement and inventory, making independent purchasing decisions aligned with operational needs and budget considerations
• Establish priorities and oversee mail, shipping, and package processes, resolving issues independently to ensure timely delivery and business support
• Lead administrative aspects of new employee onboarding, independently coordinating workstation setup, office access, and supplies to ensure a seamless experience
• Plan, coordinate, and oversee logistics for meetings, events, and team activities, including catering and vendor coordination, ensuring alignment with business objectives and company culture
• Support execution of company wide initiatives, events, and internal programs designed to enhance employee engagement and workplace effectiveness
• Partner cross functionally with HR, IT, Facilities, Finance, and leadership to support organizational priorities and continuous operational improvement
• Recommend and implement improvements to administrative and office processes to increase efficiency and effectiveness

What you need to be successful in this role:

• HS Diploma preferred
• Minimum five (5) years of progressive experience in an executive administrative, senior administrative, or office operations role supporting senior leadership
• Demonstrated ability to customarily and regularly exercise independent judgment and discretion in managing priorities, confidential information, vendors, and business operations
• Proven capability to operate autonomously, prioritize competing demands, and make decisions impacting office operations and executive effectiveness
• Exceptional organizational, planning, multitasking, and time management skills
• Strong verbal and written communication skills, with the ability to interact professionally at all levels of the organization and with external partners
• Experience supporting multiple senior leaders concurrently in a dynamic environment
• High proficiency in Microsoft Office Suite and standard office technologies
• High degree of integrity, professionalism, reliability, and confidentiality
• Strong customer service orientation with a proactive, solutions focused mindset
• Travel between two offices located in Irvine and Santa Ana [10 minutes apart in distance]

Iteris anticipates paying a base salary between $77,000 and $85,000 for this role. Actual pay offered may be below or above these amounts, depending on the individual's job-related knowledge, skills, and experience.

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What's in it for you:

• Incentive-based yearly bonus
• 401(k) with immediate matching and no vesting period
• Open Paid-Time-Off [PTO]
• Comprehensive medical, dental, and vision coverage
• Life insurance
• Medical reimbursement plans
• Disability coverage
• Education assistance program

Iteris, Inc. is a provider of smart mobility infrastructure management solutions and part of the Almaviva Group businesses serving the transportation and logistics industry. Iteris' cloud-enabled solutions help public transportation agencies, municipalities, commercial entities, and other transportation infrastructure providers monitor, visualize, and optimize mobility infrastructure to make mobility safe, efficient, and sustainable. As a pioneer in intelligent transportation systems technology, Iteris' advanced detection sensors, mobility and traffic data, software-as-a-service offerings, and consulting services represent a comprehensive range of mobility infrastructure management solutions that serve customers in the United States and internationally. For more information, visit Iteris' website at www.iteris.com.

The Almaviva Group designs, implements, and manages advanced technological solutions and systems and related logistics structures for companies and public administrations operating in a variety of sectors, including, but not limited to, transport, logistics, agriculture, digital health, defense and security, energy, utilities, financial services, industry, telecommunications, and media. For more information, visit Almaviva's website at www.almaviva.it.

Iteris, Inc. is an Affirmative Action and Equal Employment Opportunity (EEO) employer. We do not discriminate on the basis of age, race, gender identity and expression, color, sexual orientation, marital status, pregnancy or related conditions (including breastfeeding), national origin/ancestry, religion, military/veteran status, genetic information, citizenship status or any other characteristic and group protected by applicable law. Iteris, Inc. complies with the Americans with Disabilities Act to ensure equal access to all qualified individuals with a physical or mental disability. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. A valid driver's license may be required based on essential duties.