Orientation Program Coordinator (STDT SVC ADVISOR 3 SV)

Under the primary supervision of the Orientation Associate Director, the Program Coordinator (PC) is a key member of the 7-9-person Orientation team and the broader New Student Programs (NSP) team. This role develops, implements, and evaluates the comprehensive, campus-wide Orientation experience that supports the successful, holistic transition of over 9,800 incoming undergraduate first-year and transfer students and their supporters annually, including developing learning goals and outcomes.

The PC works collaboratively with colleges, Student Affairs units, and campus partners to develop and deliver inclusive, effective and robust educational programming by applying advanced knowledge of student development theory and best practices in orientation/transition/retention program design to enhance the overall student experience.

The Program Coordinator team supervises more than 600 student leaders, collaborating to recruit a diverse staff, design and instruct a credit-bearing training curriculum, manage workload delegation, and create an employment environment focused on leadership development and community building.

Additional responsibilities include managing program development, providing day-of event support, preparing reports, analyzing research data, and delivering presentations and recommendations to varied audiences, including students, staff, faculty, and administrators.

Apply By Date

April 6, 2026 at 11:59pm

Qualifications

Minimum Qualifications - For full consideration, applicants are encouraged to upload license and/or certification if required of the position

• Bachelor's degree in Social Sciences (Psychology, Sociology, Ethnic Studies, etc.), Arts & Humanities/Sciences, Education or in a related area and equivalent experience/training from an accredited institution.
• Minimum 2 years of full-time experience in a university level program, developing, implementing and assessing (e.g., orientation, admissions, residence life), and/or relevant student success experience at a four-year university for first-year and transfer students.
• Supervision experience to recruit, select, hire, train and assign & monitor work; evaluate, motivate and reward performance; ensure educational accountability and corrective action of student employees; supervising tiers and large numbers of staff.
• Experience in program/event management developing & meeting timelines, managing details of multiple, simultaneous projects and ethical stewardship of financial and personnel resources to achieve goals aligned with learning outcomes and department/university mission.
• Experience designing curriculum and facilitating training, meetings & discussions, including applying knowledge of student development/multicultural theories and competencies specific to the area of orientation, transition and retention.
• Experience demonstrating strong interpersonal, oral and written communication, teamwork and diplomacy skills to establish and maintain effective, collaborative relationships with individuals from diverse backgrounds, perspectives and role (faculty, staff, parent) to positively affect partnerships and programs
• Analytical and problem-solving skills to identify patterns of student success challenges & equity gaps, personnel and service issues, synthesize information, evaluate policy decisions and programs, develop strategies and recommend solutions to supervisors.
• Organizational, time management and adaptability skills to prioritize, maintain a high level of productivity in a fast-paced environment, under pressure of deadlines, heavy meeting schedules and sizeable numbers of student contacts; ability to handle ambiguity and be flexible.

Preferred Qualifications

• Master's degree in higher education administration, college student personnel, or related field of study; or an equivalent combination of education & career-level university experience (e.g., residence life, multicultural center, student activities).
• Professional (career) experience (2-3 years) in large scale orientation program (e.g., fall welcome model) responsible for university level program development, supervising large numbers of student employees and supporting families at a four-year university with first-year and/or transfer students.
• Demonstrated experience taking initiative, leading/completing projects without direction, exercising independent judgment in problem-solving balanced with seeking and consulting supervisors; experience working as part of a team.
• Experience abiding by and enforcing FERPA (with students and parents), state and federal laws, university policies, including those applicable to student enrollment, privacy/confidentiality, academic advising and records security.
• Communication (verbal, written) skills to effectively interact (in-person & virtually) with diverse audiences to clarify situations, resolve problems, deliver engaging presentations; to produce correspondence and materials (emails, websites, marketing, social media), evaluations, letters of record, etc.

Key Responsibilities

• 55% - Orientation Program Development And Execution
• 30% - Student Staff Selection & Supervision
• 10% - Staff Instruction, Training & Development
• 5% - General Responsibilities

Department Overview

The UC Davis New Student Programs department is responsible for the coordination and implementation of the Student Affairs New Student Orientation and First Year Experience programs for new undergraduate students and their families and supporters. New Student Programs (NSP) is a self-supporting auxiliary, within Student Success & Equity Innovation (SSEI), Division of Student Affairs. NSP provides orientation, transition, academic and retention support to approximately 10,000 first-year and transfer students, as well as resource support for their parents and supporters. NSP is a collaborative partner with Student Housing & Dining Services (SHDS). For more information about New Student Programs visit our website at https://newstudentprograms.ucdavis.edu/ Student Affairs programs and services are open to all, consistent with state and federal law, as well as the University of California's non-discrimination policies. Every initiative, whether a student service, faculty program, or community event, is designed to be accessible, inclusive, and respectful of all students.

POSITION INFORMATION

• Salary or Pay Range: $56,000/yr. - $99,400/yr.
• Salary Frequency: Annual
• Salary Grade: STEPS
• UC Job Title: STDT SVC ADVISOR 3 SV
• UC Job Code: 005156
• Number of Positions: 1
• Appointment Type: Staff: Career
• Percentage of Time: 100%
• Shift (Work Schedule): Monday - Friday, 8am - 5pm
• Location: Davis, CA
• Union Representation: SV - Student Service Advising Professionals
• Benefits Eligible: Yes
• This position is 100% on-site

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page.

If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC: https://ucnet.universityofcalifornia.edu/labor/bargaining-units/index.html

• High quality and low-cost medical plans to choose from to fit your family's needs
• UC pays for Dental and Vision insurance premiums for you and your family
• Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave
• Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• Access to free professional development courses and learning opportunities for personal and professional growth
• WorkLife and Wellness programs and resources
• On-site Employee Assistance Program including access to free mental health services
• Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage
• Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles
• Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here

Physical Demands

• Standing - Frequent 3 to 6 Hours
• Walking - Frequent 3 to 6 Hours
• Sitting - Frequent 3 to 6 Hours
• Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
• Lifting/Carrying 26-50 lbs - Occasional Up to 3 Hours
• Lifting/Carrying over 50 lbs - Never 0 Hours
• Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
• Pushing/Pulling 26-50 lbs - Occasional Up to 3 Hours
• Pushing/Pulling over 50 lbs - Never 0 Hours
• Bending/Stooping - Occasional Up to 3 Hours
• Squatting/Kneeling - Occasional Up to 3 Hours
• Twisting - Occasional Up to 3 Hours
• Climbing (e.g., stairs or ladders) - Occasional Up to 3 Hours
• Reaching overhead - Occasional Up to 3 Hours
• Keyboard use/repetitive motion - Continuous 6 to 8+ Hours

Environmental Demands

• Chemicals, dust, gases, or fumes - Never 0 Hours
• Loud noise levels - Frequent 3 to 6 Hours
• Marked changes in humidity or temperature - Frequent 3 to 6 Hours
• Microwave/Radiation - Never 0 Hours
• Operating motor vehicles and/or equipment - Occasional Up to 3 Hours
• Extreme Temperatures - Occasional Up to 3 Hours
• Uneven Surfaces or Elevations - Occasional Up to 3 Hours

Mental Demands

• Sustained attention and concentration - Frequent 3 to 6 Hours
• Complex problem solving/reasoning - Frequent 3 to 6 Hours
• Ability to organize & prioritize - Continuous 6 to 8+ Hours
• Communication skills - Continuous 6 to 8+ Hours
• Numerical skills - Occasional Up to 3 Hours
• Constant Interaction - Continuous 6 to 8+ Hours
• Customer/Patient Contact - Frequent 3 to 6 Hours
• Multiple Concurrent Tasks - Frequent 3 to 6 Hours

Work Environment

• UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.
• Office area located in shared/common space with students, professional staff, visitor traffic and noise from on-going meetings, telephone conversations, etc.
• Full time position. Must be able to work varied hours to meet operational needs. Work occasional weekends and holidays with restricted vacation during and in the weeks preceding and immediately after the Aggie Orientation program (August through October).
• Work and travel in extreme temperatures during fall orientation.

Special Requirements - Please contact your recruiter with questions regarding which activities apply by position

• This is a critical position, as defined by UC Policy and local procedures, and as such, employment is contingent upon clearing a criminal background check(s) and may include drug screening, medical evaluation clearance and functional capacity assessment
• This position is designated as a mandated reporter under CANRA and UC policy, and employment is contingent on compliance with applicable policies, procedures and training requirements

Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

A Culture of Opportunity and Belonging

At UC Davis, we're committed to solving life's most urgent challenges and building a healthier, more resilient world. We believe in growing through every challenge, continually striving to improve, and welcoming new perspectives that strengthen our community. We recognize that a vibrant and innovative organization values both individual strengths and shared purpose. The best ideas often emerge when people with different experiences come together.

As you consider joining UC Davis, we invite you to explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education. We believe you belong here. The University of California, Davis is an Equal Opportunity Employer. All qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

To view the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

Because we want you to feel seen and valued, our recruitment process at UC Davis supports openness and authenticity. Research shows that some individuals hesitate to apply unless they meet every qualification. You may be an excellent fit for this role-or the next one. We encourage you to apply even if your experience doesn't match every listed requirement. #YouBelongHere

To learn more about our background check program, please visit: https://hr.ucdavis.edu/departments/recruitment/ucd/selection/background-checks

#CA-SE