Assistant Administrator

Job Summary:

Assists hospital's Administrator in the operation of the hospital. Provides recommendations/guidance to management supporting administrative and facility decisions. Sets objectives, develops plans, staffs, and directs activities of assigned departments/areas of responsibility. Provides professional level planning, reporting, analysis and consultation, to support the goals and objectives of the organization. Helps manage the hospital operations. May assume administrative responsibility for the hospital in the absence of the hospital's Administrator. Ensure consistency of treatment and application of policy. Responsible for the functioning of assigned departments - which may include support services and/or clinical services. Monitors/maintains budget for assigned departments. Promotes: Clinical Quality, Integrity, Safety, Service Excellence, Teamwork, Accountability, and Continuous Improvement, throughout all departments. Responsible for creating a fair, open environment for all teammates.

JOB RESPONSIBLITIES:

1. Provides recommendations/guidance to management supporting assigned departments decisions.
2. Sets objectives, develops plans, staffs, and directs activities of departments.
3. Oversight of operations of assigned departments.
4. Ensure consistency of treatment and application of policy.
5. Ensures proactively that hospital operations are compliance with state and federal regulations and laws.
6. Promotes: Clinical Quality, Integrity, Safety, Service Excellence, Teamwork, Accountability, and Continuous Improvement, throughout all departments.
7. Responsible for creating a fair, open environment for all teammates.
8. May assume administrative responsibility for the hospital in the absence of the hospital's CEO.
9. Performs other related duties as assigned.
   
   

• Performance Management & Supervision:

1. Fosters staff development and growth of team.
2. Provides regular coaching and feedback to employees to motivate performance.
3. Completes performance evaluations providing thorough feedback and goals to assigned staff by established deadlines.
4. Coordinates and provides day-to-day oversight to staff; actively involved in resolving employee matters/issues.
5. Maintains open communication through regular rounding and one to one meetings with employees and holds regular departmental staff meetings.
6. Ensures staff comply with assigned education requirement in a timely manner (i.e., CIA Training, HIPAA training, competencies, etc.).
7. Responsible for holding staff accountable with upholding facility policies/procedures and managing the corrective action process when needed.

• Recruitment & Retention

1. Responsible for hiring, onboarding, and promotions for all staff within the team.
2. Maintains accurate job descriptions/evaluative tools for assigned staff.
3. Completes new-hire touch points in accordance with the facility's Onboarding Plan.
4. Actively participates and champions the facility's Service Excellence and Recognition Programs.
5. Develops team building initiatives to engage staff and build a positive team dynamic.

EDUCATION/EXPERIENCE: Masters Degree in Social Work, Counseling, Psychology or related field. Five (5) years clinical experience and two (2) years supervisory experience. LCSW or CPC Licensure preferred.

KNOWLEDGE/SKILLS/ABILITIES:

• Ability to perform assignments with minimal supervision;
• Ability to perform concentrated and/or complex mental activity with frequent involvement in complex and/or highly technical situations;
• Ability to work successfully under highly stressful conditions;
• Ability to make sound, independent judgments based on scientific and/or ethical principles;
• Ability to comprehend and perform oral and written instructions and procedures;
• Ability to collaborate with other multidisciplinary team members in an appropriate fashion;
• Capability to adapt to varying workloads and work assignments on a constant basis;
• Must have effective comprehensive reading skills, strong communication skills, written and verbal.
• Must possess a valid Drivers License in order to drive hospital vehicles.

MINIMUM REQUIREMENTS OF THE POSITON:

• Must be willing and able to execute the patient de-escalation methods, both verbal and physical.
• Must be able to complete new hire requirements such as State of Alaska Background Check and Drug Testing.
• Must be able to demonstrate special training, knowledge and skills specific to age groups, as well as job and/or program specific competency within the first three (3) months of training.
• Must be certified in CPR and Handle with Care within the first month of training and annually thereafter.
• Must complete all required mandatory in-services annually.
• Must be tested for Tuberculosis with a PPD skin test or chest x-ray upon hire; PPD skin test required annually or chest x-ray annually thereafter.
• Must be at least 21 years of age.

GENERAL WORKING ENVIRONMENT: Working conditions for all employees are as follows, but not limited to a psychiatric hospital setting; some risk involved in the event of aggressive patient(s); work load may include day, evening, night, weekend and/or holiday shifts. The Clinical Therapist is occasionally exposed to toxic or caustic chemicals, blood borne pathogens, and loud noise levels.

Mental demands described herein are representative of those which must be met by an employee to successfully perform the essential functions of the job, but are not limited to the ability to remain calm in a stressful environment; and the emotional stability, physical stamina and agility to handle stress and respond quickly and effectively to emergency situations.

PHYSICAL REQUIREMENTS: Physical requirements include, but are not limited to the ability to communicate effectively with patients, their families, staff and others; the ability to effectively utilize communication equipment; the physical agility to mange patients (ambulatory, non-ambulatory and physically aggressive); the ability to read (i.e. patient charts, written communication, regulations, written policies and procedures, etc.); and the ability to write (i.e. manual charting, written communication, etc.).

• Must occasionally utilize physical ability for lifting/exerting force up to 50 lbs, reaching or stretching, crouching or stooping, smelling, and seeing with correction for color discrimination, peripheral vision, and depth perception and focusing ability.
• Must frequently utilize physical ability for standing, walking, sitting, and seeing with correction for close and distance vision.
• Must regularly utilize physical ability for speaking, hearting, and seeing with correction. Speaking and hearing may be necessary for conversing with and assessing patients.
• Mental demands include but are not limited to emotional stability, physical stamina and agility to handle stress and respond quickly and effectively to emergency situations.
• The worker is subject to odors from paint, carpet adhesives, and other construction and cleaning chemicals used for routine maintenance and building renovation.