SENIOR OFFICE ASSISTANT

BID/JOB ANNOUNCEMENT
Senior Office Assistant
DEPARTMENT OF FLEET AND FACILITY MANAGEMENT
Number of Positions: 1
(Additional vacancies possible pending budget approval)
Starting Annual Salary: B09, $47,364.00/year

This position is open to the public and all current City employees covered under the City's collective bargaining agreement with AMERICAN FEDERATION OF STATE, COUNTY, AND MUNICIPAL EMPLOYEES (AFSCME) - BARGAINING UNIT 1, 3, 4 & 5. Only employees in City job titles in this bargaining unit are eligible to bid.
BID INSTRUCTIONS: Apply on the bid site: https://chicago.taleo.net/careersection/103/jobsearch.ftl?lang=en AND
1. Check the box on your profile titled "Currently employed by the City of Chicago"
2. Enter your employee ID (located on your pay stub labeled 'payee/employee number')
3. Select your correct bargaining unit
FAILURE TO FOLLOW THESE INSTRUCTIONS WILL RESULT IN A REJECTED BID APPLICATION

Applications for this position will be accepted from 3/13/26 until 11:59pm CDT on 3/27/26

The Department of Fleet and Facility Management is seeking a Senior Office Assistant to perform a variety of complex office assistant duties to support department operations and perform related duties as required.
ESSENTIAL DUTIES
* Process and review invoices, VEFs, and receipts
* Reconcile accounts and prepares electronic filing
* Prepare manual files and any other clerical duties as assigned
* Provides customer service
* Utilizes Microsoft Excel/Word to perform duties.

Additional duties may be required for this position.

Location: 210 W 69TH STREET, CHICAGO, IL
Days: Monday-Friday
Hours: 8:30AM-4:30PM

THIS POSITION IS IN THE CAREER SERVICE

One (1) year of clerical or office assistant work experience
Should the above criteria not be fulfilled, the following options are acceptable:
o A diploma or a certificate of completion form a vocational or business education program in Office Administration
o Graduation from an accredited college or university with an Associate's degree or higher

SELECTION REQUIREMENTS
This position requires applicants to complete an interview which will include an assessment at the time of the interview. The interviewed candidate(s) possessing the qualifications best suited to fulfill the responsibilities of the position, based on the oral and written parts of the interview will be selected.

For Information on our employees benefits please visit our benefits website at:
https://www.chicago.gov/city/en/depts/fin/benefits-office.html
For Information on our salary and title structure visit our classifications website at:
https://www.chicago.gov/content/dam/city/depts/dhr/supp_info/JobClassification/2025_Classification_and_Pay_Plan.pdf

APPLICATION EVALUATION: Initial evaluation will be based on information provided on the application and the documents submitted. Department of Human Resource staff will review applications after the final posting date. Staff will follow any and all required Employment/Hiring Plan provisions, federal, state and local laws, and Collective Bargaining Agreements when applicable. Staff will apply hiring preferences as required by the municipal code. Placement on an eligibility list is not an offer or guarantee of an interview nor employment with the City of Chicago.
COMMITMENT TO DIVERSITY: To further our commitment to hiring applicants with diverse experience the City of Chicago has adopted the following ordinances 2-74-020 and 2-74-075. The ordinances provide a preference to applicants who meet minimum qualifications and who are veterans of the Armed Forces, and/or residents of Socio-Economically Disadvantaged Areas (SEDA) and/or Chicago Public School (CPS) high school graduates to be referred to departments for consideration. These hiring preferences do not apply to bidders, as Collective Bargaining Agreements define the hiring process for bidders. For positions covered by a collective bargaining agreement, bidders will be considered before external candidates. To learn more about our hiring practices click here.

ALL REFERENCES TO POLITICAL SPONSORSHIP OR RECOMMENDATION MUST BE OMITTED FROM ALL APPLICATION MATERIALS SUBMITTED FOR CITY EMPLOYMENT.
The City of Chicago is an Equal Employment Opportunity, Military Friendly, and Fair Chance Employer.
City of Chicago
Brandon Johnson, Mayor