STAFF ASSISTANT

BID/JOB ANNOUNCEMENT

STAFF ASSISTANT

OFFICE OF PUBLIC SAFETY ADMINISTRATION

General Support Division

Number of Positions: 1

Starting Salary: $68,616.00

This position is open to current AFSCME BIDDERS AND the PUBLIC. Only current City employees covered under the City's Collective Bargaining Agreement with AMERICAN FEDERATION OF STATE, COUNTY, AND MUNICIPAL EMPLOYEES (AFSCME) - BARGAINING UNIT 1, 3, 4, & 5 are considered BIDDERS and are eligible to bid. Qualified BIDDERS who properly submit a bid application will receive preference over any non-bidders.

BID INSTRUCTIONS: Apply on the bid site: https://chicago.taleo.net/careersection/103/jobsearch.ftl?lang=en AND

1. Check the box on your profile titled "Currently employed by the City of Chicago"

2. Enter your employee ID (located on your pay stub labeled 'payee/employee number')

3. Select your correct bargaining unit

FAILURE TO FOLLOW THESE INSTRUCTIONS WILL RESULT IN A REJECTED BID APPLICATION.

*Successful candidates must pass a drug screen and a background investigation. Persons offered employment must pass all pre-employment exams prior to appointment.

Applications for this position will be accepted until 11:59 pm Central time on 03/27/2026.

Under direction, assists in the performance of specialized administrative support duties, and develops and implements management methods to improve organizational performance; and performs related duties as required.

ESSENTIAL DUTIES

* The Staff Assistant in the General Support Division serves as a central administrative and operational support partner for division leadership. This is not a clerical-only role; it is an administrative operations position that supports citywide public safety logistics.

* The position supports the Division's work across fleet & facility management, inventory control, mailroom operations, as well as equipment and supply coordination.

* In short, this role supports the operational backbone of public safety. This person will help coordinate projects, improve processes, draft professional communications, and ensure leadership has the information they need to make decisions.

* It requires organization, strong writing skills, software proficiency, and the ability to work across multiple departments in a structured environment.

Additional duties may be required for this position.

LOCATION: Office of Public Safety Administration

DIVISION: General Support

ADDRESS: 3510 S Michigan Ave - Public Safety Headquarters

SHIFT: Monday through Friday

HOURS: 8:00 am - 4:00 pm

DAYS OFF: Saturday and Sunday

THIS POSITION IS IN THE CAREER SERVICE.

MINIMUM QUALIFICATIONS

* Graduation from an accredited college or university with a bachelor's degree or higher in Business Administration, Public Administration or a related field, plus one (1) year of administrative experience

Should the above criteria not be fulfilled, the following options are acceptable:

* Five (5) years of administrative work experience; OR

* Graduation from an accredited college with an associate's degree in business administration, Public Administration or a directly related field, plus three (3) years of administrative work experience

SELECTION REQUIREMENTS

This position requires applicants to complete an interview, which will include a universal skills assessment test as part of the interview. The interviewed candidate(s) possessing the qualifications best suited to fulfill the responsibilities of the position, based on the oral and written parts of the interview will be selected. Selected Bidders will be hired in seniority order according to the collective bargaining agreement.

For Information on our employees benefits please visit our benefits website at:

https://www.chicago.gov/city/en/depts/fin/benefits-office.html

For Information on our salary and title structure visit our classifications website at:

https://www.chicago.gov/content/dam/city/depts/dhr/supp_info/JobClassification/2025_Classification_and_Pay_Plan.pdf

APPLICATION EVALUATION: Initial evaluation will be based on information provided on the application and the documents submitted. Department of Human Resources staff will review applications after the final posting date. Staff will follow any and all required Employment/Hiring Plan provisions, federal, state and local laws, and Collective Bargaining Agreements when applicable. Staff will apply hiring preferences as required by the municipal code. Placement on an eligibility list is not an offer or guarantee of an interview nor employment with the City of Chicago.

COMMITMENT TO DIVERSITY: To further our commitment to hiring applicants with diverse experience the City of Chicago has adopted the following ordinances 2-74-020 and 2-74-075. The ordinances provide a preference to applicants who meet minimum qualifications and who are veterans of the Armed Forces, and/or residents of Socio-Economically Disadvantaged Areas (SEDA) and/or Chicago Public School (CPS) high school graduates to be referred to departments for consideration. These hiring preferences do not apply to bidders, as Collective Bargaining Agreements define the hiring process for bidders. For positions covered by a collective bargaining agreement, bidders will be considered before external candidates. To learn more about our hiring practices click here.

ALL REFERENCES TO POLITICAL SPONSORSHIP OR RECOMMENDATION MUST BE OMITTED FROM ALL APPLICATION MATERIALS SUBMITTED FOR CITY EMPLOYMENT.

The City of Chicago is an Equal Employment Opportunity, Military Friendly, and Fair Chance Employer.

City of Chicago

Brandon Johnson, Mayor