New

Payroll Specialist

John Wiley & Sons Inc.
United States, New Jersey, Hoboken
111 River Street (Show on map)
Mar 13, 2026
Job Description: We believe in bold ideas, diverse perspectives, and the drive to transform knowledge into impact. Here, your curiosity fuels progress, your voice shapes innovation, and your ambition helps redefine what's possible within science and learning. We are a culture that obsesses over impact, challenges, and drives what's next to power infinite possibilities for our customers, colleagues and society at large. About the Role: The Payroll Specialist ensures the accurate and compliant processing of hourly and semi-monthly payrolls for employees across the United States. This role sits within the Global Finance Shared Services (GFSS) function and is critical in maintaining financial integrity, tax compliance, and employee/customer satisfaction. The specialist partners with internal stakeholders and external vendors to deliver timely payroll services while supporting reporting and audit process and reconcile multi-state hourly and semi-monthly payrolls with accuracy and timeliness. Job Responsibilities: Process and reconcile multi-state semi-monthly payrolls with accuracy and timeliness. Ensure compliance with federal, state, and local payroll laws and tax regulations. Administer payments including regular wages, bonuses, severance, and garnishments. Prepare and post payroll journal entries, accruals, and general ledger reconciliations. Reconcile quarterly and annual filings (W-2, 941, etc.) in coordination with vendors. Act as first-level support for payroll-related employee inquiries. Collaborate with HR for employee data changes and benefit deductions. Maintain data accuracy across payroll and finance systems (ADP, SAP, Workday, etc.). Support internal and external audits with documentation and analysis. Identify and implement process improvements and internal control enhancements. Required Qualifications: Minimum 3-5 years of U.S. payroll experience, including multi-state processing Bachelor's Degree in Finance, Accounting, or related field CPP or FPC certification is a plus Experience with ADP, SAP, Workday, or similar systems Strong knowledge of wage & hour laws, payroll tax, and compliance Advanced Excel proficiency (pivot tables, formulas) High attention to detail and accuracy Strong communication and customer service skills Ability to maintain confidentiality and demonstrate integrity Analytical and problem-solving mindset ADP WorkforceNow required We power infinite possibilities. For more than 200 years, we've transformed knowledge into discoveries that shape the world. Today, our global team of innovators, creators, and experts is driving what's next in science, education, and publishing-creating impact that reaches everywhere. We're not just observers of progress. We're the ones accelerating scientific breakthroughs, advancing learning, and sparking innovation that redefines entire fields and improves lives. Here, your talent matters. Your ideas have room to grow. And your work creates breakthroughs that can change everything. Wiley is an equal opportunity/affirmative action employer. We evaluate all qualified applicants and treat all qualified applicants and employees without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability, protected veteran status, genetic information, or based on any individual's status in any group or class protected by applicable federal, state or local laws. Wiley is also committed to providing reasonable accommodation to applicants and employees with disabilities. Applicants who require accommodation to participate in the job application process may contact tasupport@wiley.com for assistance. We are proud that our workplace promotes continual learning and internal mobility. Our values support courageous teammates, needle movers, and learning champions all while striving to support the health and well-being of all employees. We offer meeting-free Friday afternoons allowing more time for heads down work and professional development, and through a robust body of employee programing we facilitate a wide range of opportunities to foster community, learn, and grow. We are committed to fair, transparent pay, and we strive to provide competitive compensation in addition to a comprehensive benefits package. The range below represents Wiley's good faith and reasonable estimate of the base pay for this role at the time of posting roles either in the United Kingdom, Canada or USA. It is anticipated that most qualified candidates will fall within the range, however the ultimate salary offered for this role may be higher or lower and will be set based on a variety of non-discriminatory factors, including but not limited to, geographic location, skills, and competencies. When applying, please attach your resume/CV to be considered. Salary Range: 59,200 USD to 80,933 USD#LI-JG1 Job Posting Title: Payroll Specialist Location: Hoboken (HQ), NJ, USA