Special Events and Program Manager (PROJECT POLICY ANL 3 RP)

Under the guidance of the Executive Director of Communications and Marketing and in collaboration with academic and administrative leads, the Program and Event Manager provides high-level administrative, programmatic, and analytical support for a wide-range of activities, programs and events within Graduate Studies. The Program and Event Manager provides leadership for a wide range of initiatives related to graduate education events and activities including planning, coordination and execution. The Program and Event Manager also develops and maintains schedules for special projects in the division, ensuring that all key project elements (milestones, resource requirements, task assignments, progress tracking, and status reporting) are accurate and accounted. #CA-AR

Apply By Date 03/26/26 by 11:59pm

Minimum Qualifications - For full consideration, applicants are encouraged to upload license and/or certification if required of the position

• Bachelor's degree and / or three to five years of experience in related area, and / or equivalent combination of education and experience.
• Political acumen and collegial communication skills to work in a highly visible executive-level office environment and to interact with persons of varying levels of expertise, interest, and personal investments in the activities of the program.
• Ability to use high-level of discretion and maintain a high level of confidentiality.
• Thorough written, verbal, and interpersonal communications, tact, and political acumen to effectively represent the campus.
• Effective research, analytical, and critical thinking skills, including sound judgment and decision-making skills and skill to correctly identify real and potential problems, advising management as required, and proposing effective strategic resolutions.
• Demonstrated skills with event planning with ability to work autonomously and with others to achieve program goals.
• Analytical/problem solving skills.
• Ability to manage multiple complex projects simultaneously.
• Skill in project management, including event planning and meeting deadlines.
• Ability to lead committees and communications. Organizational and time management skills. Interpersonal and decision-making skills.

Preferred Qualifications

• Experience in planning on-campus internal and external events of varying size, i.e., annual commencement ceremony.
• Experience conceptualizing, developing, monitoring, and evaluating program and event budgets, financial reports, and projections.
• Experience with basic accounting and fiscal management principles.
• Experience recruiting, motivating, organizing, and directing volunteers, groups, interns and students.
• Experience in procurement for all aspects of program implementation including securing bids and quotes for goods and services from various vendors.
• Experience implementing promotional and marketing techniques to target audiences.
• Experience writing press releases and public affairs announcements preferred.
• Thorough knowledge of the campus, its mission, goals, objectives, programs, achievements, infrastructure, and issues of concern.
• Knowledge of industry trends, best practices, and industry benchmarks.
• Skill to communicate and work collaboratively on job specifications/instructions with designers, photographers, printers and other vendors to ensure quality, including reviewing proofs; arranging photos shoots, particularly those related to events, and press checks, as needed.
• Demonstrated skills with event planning with ability to work autonomously and with others to achieve program goals.Skill to research, collect, and analyze information on promotional events and programs.

Key Responsibilities

• 75% - Program and Event Oversight and Management
• 20% - Marketing and Communications
• 5% - Professional Development

Department Overview

Graduate Studies (GS) advocates on behalf of graduate students and postdoctoral scholars, supports the faculty and staff engaged in delivering graduate education, and administers academic and administrative policies affecting graduate students and postdoctoral scholars in ways that foster a culturally and intellectually diverse environment characterized by high academic standards. Graduate Studies at UC Davis includes over 100 dynamic degree programs, and a diverse and interactive student body from around the world.

POSITION INFORMATION

• Salary or Pay Range: $69600.00 - $124200.00
• Salary Frequency: Monthly
• Salary Grade: STEPS
• UC Job Title: PROJECT POLICY ANL 3 RP
• UC Job Code: 005257
• Number of Positions: 1
• Appointment Type: Staff: Career
• Percentage of Time: 100% Fixed
• Shift (Work Schedule): M-F 8:00 AM -5:00 PM
• Location: Davis CA
• Union Representation: RP - Research and Public Service Professionals
• Benefits Eligible: Y
• This position is hybrid (mix of on-site and remote work)

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page.

If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC: https://ucnet.universityofcalifornia.edu/labor/bargaining-units/index.html

• High quality and low-cost medical plans to choose from to fit your family's needs
• UC pays for Dental and Vision insurance premiums for you and your family
• Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave
• Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• Access to free professional development courses and learning opportunities for personal and professional growth
• WorkLife and Wellness programs and resources
• On-site Employee Assistance Program including access to free mental health services
• Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage
• Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles
• Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here

Physical Demands

• Standing - Occasional Up to 3 Hours
• Walking - Occasional Up to 3 Hours
• Sitting - Frequent 3 to 6 Hours
• Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
• Lifting/Carrying 26-50 lbs - Never 0 Hours
• Lifting/Carrying over 50 lbs - Never 0 Hours
• Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
• Pushing/Pulling 26-50 lbs - Never 0 Hours
• Pushing/Pulling over 50 lbs - Never 0 Hours
• Bending/Stooping - Occasional Up to 3 Hours
• Squatting/Kneeling - Occasional Up to 3 Hours
• Twisting - Occasional Up to 3 Hours
• Climbing (e.g., stairs or ladders) - Never 0 Hours
• Reaching overhead - Occasional Up to 3 Hours
• Keyboard use/repetitive motion - Frequent 3 to 6 Hours

Environmental Demands

• Chemicals, dust, gases, or fumes - Never 0 Hours
• Loud noise levels - Never 0 Hours
• Marked changes in humidity or temperature - Never 0 Hours
• Microwave/Radiation - Never 0 Hours
• Operating motor vehicles and/or equipment - Never 0 Hours
• Extreme Temperatures - Never 0 Hours
• Uneven Surfaces or Elevations - Never 0 Hours

Mental Demands

• Sustained attention and concentration - Frequent 3 to 6 Hours
• Complex problem solving/reasoning - Occasional Up to 3 Hours
• Ability to organize & prioritize - Frequent 3 to 6 Hours
• Communication skills - Frequent 3 to 6 Hours
• Numerical skills - Occasional Up to 3 Hours
• Constant Interaction - Frequent 3 to 6 Hours
• Customer/Patient Contact - Frequent 3 to 6 Hours
• Multiple Concurrent Tasks - Frequent 3 to 6 Hours

Work Environment

UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.

Work an occasional flexible schedule to meet operational needs of the Vice Provost and Dean's Office.Work occasional evenings, nights and weekends.May be required to work in an open and/or shared office environment with multiple interruptions.Mandatory participation in all Tier 1 events.

Special Requirements - Please contact your recruiter with questions regarding which activities apply by position

• This is a critical position, as defined by UC Policy and local procedures, and as such, employment is contingent upon clearing a criminal background check(s) and may include drug screening, medical evaluation clearance and functional capacity assessment

Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

A Culture of Opportunity and Belonging

At UC Davis, we're committed to solving life's most urgent challenges and building a healthier, more resilient world. We believe in growing through every challenge, continually striving to improve, and welcoming new perspectives that strengthen our community. We recognize that a vibrant and innovative organization values both individual strengths and shared purpose. The best ideas often emerge when people with different experiences come together.

As you consider joining UC Davis, we invite you to explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education. We believe you belong here. The University of California, Davis is an Equal Opportunity Employer. All qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

To view the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

Because we want you to feel seen and valued, our recruitment process at UC Davis supports openness and authenticity. Research shows that some individuals hesitate to apply unless they meet every qualification. You may be an excellent fit for this role-or the next one. We encourage you to apply even if your experience doesn't match every listed requirement. #YouBelongHere

To learn more about our background check program, please visit: https://hr.ucdavis.edu/departments/recruitment/ucd/selection/background-checks